Aston Carter · 9 hours ago
Administrative Assistant
Kirkland, WA
Contract
Onsite
Entry, Mid Level
$16/hr - $26/hr
2+ years expAston Carter is a global organization that provides corporate talent solutions, and they are seeking a proactive Administrative Assistant to support senior leadership. The role involves managing high-level administrative responsibilities, coordinating travel, and facilitating communication across teams and time zones to drive business growth.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Serve as the primary administrative partner to two senior leaders, providing expert support in calendar planning, meeting execution, and workflow tracking
Coordinate complex domestic and international travel, oversee itineraries, and process expenses with accuracy and timeliness
Manage and monitor budgets, ensuring seamless processing of financial transactions and clear reporting
Act as a trusted liaison between executives, internal stakeholders, and external partners to support communication, alignment, and project momentum
Facilitate global team collaboration by assisting with document preparation, reporting, and follow‑up actions
Handle confidential information with discretion and professionalism
Lead and support stretch projects, process improvements, and operational efficiencies that elevate team performance
Qualification
Required
2–4 years of administrative support experience, ideally supporting executive‑level leaders
Proven ability to support multiple executives simultaneously while managing shifting priorities
Experience collaborating across global teams and navigating different time zones
Demonstrated project management capabilities and a desire to continuously learn and grow
Familiarity working with executive leadership (CVP level preferred)
Exceptional written and verbal communication skills
Strong organizational skills with the ability to multitask and manage competing deadlines
Excellent customer service mindset and relationship‑building abilities
Proficiency in Microsoft Office Suite and the ability to quickly learn internal tools
Ability to work independently while supporting a collaborative team environment
Preferred
Bachelor's degree (or equivalent relevant experience)
Previous experience within large tech organizations or supporting clients in similar environments
Hands‑on experience with Outlook, Teams, SharePoint, and distribution list management
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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