University of Pittsburgh · 6 hours ago
Executive Assistant to the Chair
Pittsburgh, PA
Full-time
Hybrid
New Grad, Entry Level
0+ years expThe University of Pittsburgh is seeking an Executive Assistant to the Chair for their Biostatistics department. The role involves managing the Chair's day-to-day activities, coordinating travel arrangements, organizing meetings, and providing support for departmental committees.
Higher Education
No H1B
Responsibilities
Serve as an executive assistant to the Department Chair
Duties include the complex and professional management of the Chair's day-to-day activities, including but not limited to: maintaining and scheduling the Chairman complex daily calendar in relation to their roles within the University, travel arrangements that include international trips; serving as the liaison with faculty, staff and students of the department as well as colleagues across the School and University, and external contacts, problem-solving as appropriate; coordination/design and production of reports, presentations, and class materials utilizing advanced technology software
Responsible for organizing meetings, travel arrangements, and reimbursements for all department faculty
Duties entail being well informed about Departmental, School and University organizations, programs, policies, and regulations
Provide support for all departmental committees including preparing minutes
Assume lead roles in the organization/planning of retreats, workshops, conferences, and teleconferences
Plan, organize, and coordinate the various details associated with hosting large meetings
Arranging travel and interview schedules for faculty recruitment candidates
Work in close collaboration with the department administrator, and administrative staff in the department as well as faculty, staff, and students across the University
Function independently in all tasks
Attendance at all department sponsored on-campus events is required
Must be able to travel to conferences (2x/yr) at the discretion of the Chair
Qualification
Required
Bachelor's Degree
No experience required
Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement
Attendance at all department sponsored on-campus events is required
Must be able to travel to conferences (2x/yr) at the discretion of the Chair
For position finalists, employment with the University will require successful completion of a background check
Resume
Preferred
Cover Letter
Company
University of Pittsburgh
The University of Pittsburgh is a top-ranked, public institution in Pennsylvania and a member of the Association of American Universities of leading research universities.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Alexandra Costlow
Communications Specialist for the CFO / SVC Office
Narahari Sastry
Senior Vice Chancellor & CFO
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