Thermo Fisher Scientific · 3 hours ago
Executive Assistant - Group HR & Finance
Waltham, Massachusetts, USA
Full-time
Onsite
Entry, Mid Level
$44/hr - $52/hr
2+ years expThermo Fisher Scientific is a leading company in scientific innovation, dedicated to making the world healthier, cleaner, and safer. The Executive Assistant will support senior leadership by managing calendars, coordinating travel, and facilitating communication, while handling confidential information and multiple tasks.
Research
No H1B
Responsibilities
Support senior leadership in their mission to make the world healthier, cleaner and safer
Support the Vice President of Human Resources for PSG and the Vice President of Finance for PSG
Manage complex calendars
Coordinate travel
Ensure seamless communication across the organization
Manage confidential information
Handle multiple high-priority tasks
Collaborate with teams
Coordinate meetings and events
Manage special projects to completion
Qualification
Required
Must be legally authorized to work in the United States without sponsorship
Must be able to pass a comprehensive background check, which includes a drug screening
Advanced degree with no prior experience, or Bachelor's degree with 2 years of executive assistant experience, preferably supporting C-suite/VP level in a large multinational organization. High School Diploma required at minimum
Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
Outstanding organizational and time management skills with ability to handle multiple competing priorities
Exceptional written and verbal communication skills with impeccable attention to detail
Demonstrated ability to maintain strict confidentiality and handle sensitive information with discretion
Strong interpersonal skills and ability to interact professionally with all levels of the organization
Experience coordinating complex international travel and managing visa requirements
Proven experience working independently to solve problems creatively
Ability to anticipate needs and take initiative in a dynamic environment
Flexibility to provide occasional support outside standard business hours
Proficiency with expense reporting systems (e.g. Concur)
Experience in calendar management across multiple time zones
Strong project management and event planning capabilities
Collaborative mindset with ability to work effectively in a matrix organization
Preferred
Preferred Fields of Study: Business, Secretarial Science, or related field
Benefits
A choice of national medical and dental plans, and a national vision plan, including health incentive programs
Employee assistance and family support programs, including commuter benefits and tuition reimbursement
At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy
Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan
Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount
Company
Thermo Fisher Scientific
The world leader in serving science To serve science, Thermo Fisher Scientific needs to stay ahead of it, we need to anticipate customer needs.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Heather Stewart
HR Business Partner - Global Enterprise Services
Laura Green
Associate Human Resources Business Partner
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