Tennessee Department of Correction · 8 hours ago
HR ANALYST 2*- 02032026- 74984
Tiptonville, TN
Full-time
Onsite
Entry Level
1+ years expThe Tennessee Department of Correction is seeking an HR Analyst 2 to perform professional human resources administrative work. The role involves managing employee relations, conducting training, and ensuring compliance with human resources policies and regulations.
Law Enforcement
Responsibilities
Interprets a variety of current human resources rules, regulations, policies, procedures, and documentation for internal and external business partners to facilitate understanding, enhance communications, and ensure compliance
Explains semi-specialized matters or human resources procedures and regulations to the general public, persons in other departments or divisions, or outside organizations and representatives as required
Conducts agency specific and specialized training for agency employees to comply with departmental, state, and federal laws, rules, regulations, guidelines, processes, and procedures, facilitating change, and improving initiatives
Conducts new employee orientations/on-boarding meetings as required to educate new hires on departmental, state, and federal laws, rules, regulations, guidelines, benefits, processes, and procedures
Prepares training and standard operating procedure documentation to facilitate the work and training of internal business partners
Conducts benefits meetings to educate employees on available benefits and changes to existing benefits
Conducts job analyses to identify tasks and competencies related to performance in various classifications
Analyzes processes, policies, and procedures using human resources reporting and documentation to develop recommendations for changes in operations which affect the economy, efficiency and quality of agency operations and services
Determines the appropriateness of salaries for employees using salary surveys and pay plan information to ensure appropriate compensation
Analyzes human resources related investigations, disciplinary actions, separations, and exit interview information to identify trends and inform reporting
Analyzes human resources transaction documents and reports for employee appointments, promotions, demotions, reclassifications, flex class changes, separations, terminations, transfers, retirement, and information changes in operating agencies to identify trends, changes, and other relevant factors and inform reporting
Analyzes leave and attendance documents, overtime reports and payroll, supplemental payroll, longevity, and performance evaluation processing documents in addition to other human resources transactions activities to identify trends, changes, and other relevant factors
Analyzes survey data collected by the agency to determine its relevancy to and effects on human resources processes and procedures and inform reporting
Assesses employee disciplinary and performance evaluation documentation to inform recommendations to management
Assesses candidate applications to determine qualifications and inform decisions on who should be interviewed
Notifies supervisory personnel of possible violations of departmental, state, and federal laws, rules, regulations, guidelines, policies, and procedures
Advises internal and external business partners on the appropriate application of departmental, state, and federal laws, rules, regulations, guidelines, policies, and procedures for human resources decision making to ensure compliance and effective business practices
Assists internal business partners with investigations of employee relations issues according to departmental, state, and federal laws, rules, regulations, guidelines, processes, and procedures to develop an action plan for resolving the issue
Assists in the development of supplemental questions for positions based on the competencies identified in the classification specification to ensure compliance with departmental, state, and federal laws, rules, regulations, and policies
Makes recommendations for changes in operations which affect the economy, efficiency and quality of agency operations and services
Advises peers on proper departmental procedures related to the accomplishment of their daily workload
Audits important, detailed, and/or complex human resources records, documentation, and transactions to determine compliance with departmental, state, and federal laws, rules, regulations, guidelines, processes, and procedures
Evaluates time and attendance for employees worker's compensation, FMLA, 120 day appointments, leave without pay, and other types of extended leave to determine compliance with departmental, state, and federal laws, rules, regulations, guidelines, processes, and procedures
Evaluates employee pay and salary recommendations submitted by internal business partners to determine compliance with departmental, state, and federal laws, rules, regulations, guidelines, processes, and procedures
Evaluate employment decisions made by employees and management to determine compliance with departmental, state, and federal laws, rules, regulations, guidelines, processes, and procedures
Evaluates employee hiring and retention decisions against EEO planning to determine compliance with departmental, state, and federal laws, rules, regulations, guidelines, processes, and procedures
Evaluates candidate and employee background check results to identify possible findings and determine next steps
Evaluates human resources related physical and electronic documentation using departmental guidelines, policies, and procedures to ensure compliance with standards
Audits organizational hierarchies and supervisory assignments to ensure chains of command are up to date and valid
Prepares a variety of reports with recommendations for action in areas including but not limited to: attendance, benefits, equal employment opportunity issues; classification and organizational structure; selection and retention; occupational safety and health; employee relations; and other general human resources issues
Prepares and corrects leave and attendance documents, overtime reports and payroll, supplemental payroll, pay differentials, longevity, unemployment, and performance evaluation processing documents in addition to other human resources transactions activities
Prepares, processes, and corrects human resources transaction documents for employee appointments, promotions, demotions, reclassifications, separations, terminations, transfers, retirement, and information changes
Corrects human resources transaction documents submitted by operating agency staff for appointments, promotions, demotions, separations, terminations, reclassifications, transfers, retirement, and information changes
Calculates salary, service and longevity dates, leave balance adjustments, overtime, timesheet corrections and other adjustments as required
Codes human resources transactions using appropriate guidelines to inform evaluations and auditing
Prepares, processes, and corrects information related to special projects, highly confidential transactions, and high profile transactions as assigned
Generates salary plan reports for submission to Finance and Administration using a variety of information to identify corrections for classification and compensation issues
Prepares and maintains a variety of records and reports such as transaction records, employee files, lists of employees recommended for performance increases and promotions, job specification files, EEO planning records, performance evaluation records, longevity records, leave and attendance records, employee work schedules, overtime reports, and payroll reports
Keys coded candidate information into the computer system
Enters and approves time and leave/overtime requests for internal business partners into the appropriate databases as required
Processes security access changes in electronic databases to ensure up to date clearances are in place
Assists assigned supervisor with investigating conflicts between internal business partners and employees according to departmental, state, and federal laws, rules, regulations, guidelines, processes, and procedures to develop an action plan for resolving the issue
Negotiates with internal business partners to identify legally defensible and accurate employment decisions are made based on departmental, state, and federal laws, rules, regulations, guidelines, processes, and procedures
Serves as a mediator for complex issues related to applicant problems with candidates and the general public
Resolves simple conflicts without supervisory input to ensure timely and efficient performance and maintain positive working relationships
Directs complex or difficult to resolve conflicts to assigned supervisor as required
Maintains a respectful and productive work environment within the assigned work unit to minimize disputes and facilitate performance
Documents investigations performed for employee relations purposes to ensure accurate information is used in decision making
Documents transaction histories for all transactions including but not limited to employee files, lists of employees recommended for performance increases and promotions, job specification files, EEO planning records, performance evaluation records, longevity records, leave and attendance records, employee work schedules, overtime reports, and payroll reports to provide an audit trail for future reference
Documents information provided during meetings and training when serving as the sole agency representative to ensure accurate information is disseminated to others
Documents and stores employee information in electronic databases and/or physical form for employees as required to ensure accurate information is recorded in the employee's records
Resolves benefit, time and attendance, pay, and other issues using departmental, state, and federal laws, rules, regulations, guidelines, processes, and procedures to ensure accurate and timely processing
Determines employee qualifications for a variety of employment benefits, including but not limited to FMLA, worker's compensation, and qualifying events for insurance to ensure compliance with standards and identify next steps
Approves or denies performance evaluations on behalf of the appointing authority to ensure compliance with standards
Determines electronic database and physical security access levels for employees based on the job duties of the employee to ensure the safety and security of facilities and information
Resolves simple transactional issues identified during evaluations and audits using departmental, state, and federal laws, rules, regulations, guidelines, processes, and procedures to ensure accurate and timely processing
Develops spreadsheets, presentations, forms, form letters, memos, database queries, position advertisements, logs, and other systems as required to facilitate accurate data gathering, tracking, training, and dissemination
Incorporate departmental, state, and federal laws, rules, regulations, and policies into team best practices and standard operating procedures for efficiency and compliance purposes
Develops process improvement suggestions to streamline workflow and improve process cycle times and accuracy
Participates in brainstorming sessions to develop process streamlining initiatives and improve business practices
Sells benefits, internal initiatives, and process changes to employees and other internal business partners during the course of training and communications to facilitate adoption and enhance investment
Sells the organization to candidates and the general public while answering candidate calls and attending job fairs and other recruitment events
Uses appropriate database tracking software specific to the state and agency as required
Uses office productivity software including but not limited to word processing programs, spreadsheet programs, presentation software, web-based email programs, instant-messaging programs, and search engines
Coordinates with non-human resources personnel to resolve issues with complex or highly sensitive transactions including but not limited to disciplinary actions, retirement issues, salary issues, benefits issues, and medical leave issues
Coordinates workload with internal and external business partners as required to facilitate timely and accurate task completion
Coordinates the announcement of open positions to ensure coverage and compatibility with availability and workload
Coordinates meetings, events, and other special projects as required to ensure availability, attendance, and coverage
Identifies demographic and position characteristics of candidates and employees using electronic queries to inform EEO planning, Equal Employment Opportunity Commission, and other related reports
Categorizes human resources related transactions in electronic databases using appropriate coding to inform evaluations and auditing
Classifies new hires in terms of prior service with the State of Tennessee to ensure accurate service credits, rehire recommendations, sick leave restoration, and probationary status
Monitors payroll reports to identify pay issues
Monitors time and labor during each pay period to identify timekeeping issues and exceptions
Monitors requisitions to ensure timely and accurate processing of candidates
Monitors electronic databases to ensure transactions process timely and accurately
Monitors supervisory personnel to ensure performance documents are completed timely and accurately
Monitors vacancy reports to identify unfilled positions and inform reporting
Testifies in hearings on behalf of the state related to the results of employee relations investigations as required
Communicates with outside agencies for the purposes of recruitment, employment verification, and background checks
Communicates with candidates and the general public when asked questions about salary, job duties, and other work factors to ensure accurate and realistic portrayals of the work involved
Contacts vendors and other outside agencies who administer human resources functions to obtain/provide required information, correct errors, and/or for clarification purposes
Communicates with external business partners to facilitate outside events and programs in which the state/agency participates
Assists candidates with the application and hiring process
Communicates with outside callers and senders to ensure questions are directed to the appropriate individuals
Investigates behaviors and conduct related to workplace conflicts using interviews, documentation, and other sources to establish claim validity and identify possible resolution options
Collects candidate and employee information, documentation, and assessment results for determining compliance with policies, procedures, and necessary and special qualifications to inform selection and retention decisions
Researches policies, procedures, guidelines, rules, regulations, and laws related to human resources processes using physical and electronic sources to inform conflict resolution, problem solving, and decision making
Makes regular contacts with the general public, persons in other departments or divisions, or outside organizations and representatives for the purpose of furnishing or obtaining information
Incorporates last minute and unscheduled tasks into current workload to ensure timely and accurate completion of work
Organizes and prioritizes personal workload using calendars, lists, and other facilitators to ensure timely and accurate completion of work
Educates candidates on the application and hiring process to facilitate accurate and timely submission of documentation
Mentors less experienced co-workers in their work
Liaises with agency Human Resources representatives, state Department of Human Resources representatives, and other organizational representatives to ensure accurate and timely processing of transactions and other human resources related tasks
Maintains professional working relationships with peers and upper management to ensure smooth and effective team operations
Networks with internal and external business partners to ensure open dialogues exist and to facilitate coordination and unified effort
Performs a variety of working level professional human resources administrative duties related to: internal and external EEO and contract compliance; career development and counseling; employee relations; performance evaluation; employee feedback; training coordination; recruitment, interviewing and selection; general human resources management and other areas of professional human resources work
Maintains human resource and other confidential reports, files, and logs as required to ensure compliance with departmental, state, and federal laws, rules, regulations, and best practices
Enters personal time and leave/overtime requests into the appropriate databases as required
Responds to emails, phone calls, and other correspondence as required
Scans, uploads, faxes, and/or emails backup copies of human resources transaction documentation to appropriate individuals
Communicates with officials at higher levels on situations requiring cooperation and explanation of the services and activities of the agency
Communicates with assigned supervisor to ensure accurate and timely receipt of instructions and work assignments
Maintains an open dialogue with internal business partners to ensure effective and efficient communications
Communicates work related information to peers to facilitate teamwork and coordination of effort
Sends notifications of special events, changes, and deadlines to internal business partners to ensure timely and accurate receipt of information
Participates in staff meetings as required to provide and gather status updates for assigned workload
Models effective performance for co-workers to provide a role model, encourage success in others, and enhance trust
Periodically reviews current departmental, state, and federal information sources to identify relevant changes in policies, procedures, rules, regulations, and best practices to ensure they are knowledgeable on the latest systems
Rotates between organizational units and/or departments in a program of building well-rounded staff professionals
Attends in-service training as required to ensure continual learning and current knowledge of the field
Attends agency specific training as required to ensure compliance with departmental, state, and federal laws and guidelines
Schedules personal workload to ensure timely processing and account for current workload
Schedules training, orientations, meetings, special events, and projects as required
Schedules testing and assessments both for applicants and for current employees to determine compliance with necessary and special qualifications and departmental, state, and federal laws and guidelines
Controls the ordering and/or distribution of insurance, benefits, and employee handbooks, employee badges, parking decals, service awards, and state ID cards
Operates a variety of office equipment including but not limited to copiers, scanners, microfiche readers, digital cameras, calculators, adding machines, and fax machines
Qualification
Required
Graduation from an accredited college or university with a bachelor's degree and experience equivalent to one year of professional human resources work
Qualifying full-time professional or paraprofessional human resources experience may be substituted for the required education on a year-for-year basis, to a maximum of four years
Additional graduate coursework in human resources or other related acceptable fields may be substituted for the required experience, on a year-for-year basis, to a maximum of one year
One year of professional general human resources experience with the State of Tennessee
This position requires a criminal background check
A Motor Vehicle Records screening will be conducted prior to employment
Company
Tennessee Department of Correction
TDOC operates safe and secure facilities and provides effective community supervision in support of successful reentry.
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase