Davis Polk & Wardwell LLP · 2 months ago
Senior Coordinator, Events
New York
Full-time
Hybrid
Mid, Senior Level
$85K/yr - $100K/yr
4+ years expDavis Polk & Wardwell LLP is an elite global law firm with world-class practices across various sectors. The Senior Coordinator, Events will work with the Events team to plan and coordinate logistics for a variety of firm-sponsored events, ensuring a seamless experience for clients and lawyers.
AdviceConsultingLegalProfessional Services
Responsibilities
Plan and coordinate all logistics related to a wide variety of Firm-sponsored events including conferences, seminars, roundtables, offsite retreats, dinners, receptions and activity-based events for clients/prospective clients and lawyers. This includes overseeing all aspects and logistics of the lifecycle of the event such as site selection, contract negotiation, menu selection, audio visual, development of invitee lists, management of the invitation process, event materials, décor, onsite staffing and logistics, transportation, and post-event follow-up
Develop working relationships with venues, event contacts and site vendors
Collaborate with lawyers and business services staff to conceptualize events and curated experiences based on client objectives and business development needs
Research and source appropriate venues at various locations, primarily in New York City
Coordinate site visits and advise on venue recommendations
Negotiate contracts and pricing with venues and vendors
Execute electronic invitation development, invitee and mailing lists, and track RSVPs
Assist with coordination of client gifting and corresponding activity tracking
Contribute to venue database, firm-wide events calendars and spreadsheets
Provide on-site event coordination and post-event follow-up as necessary
Assist team with allocating tickets and menu selection for luxury suites at various arenas/stadiums
Coordinate logistics with internal Conference Services Department including room and food set-ups, AV, coat check, for client-facing events held at the firm
Qualification
Required
Strong interpersonal skills, excellent oral and written communication skills, and research abilities are fundamental
A proactive self-starter, able to accept direction and work collaboratively on a team, with individuals in all roles within the organization, as well as independently as needed
Very strong attention to detail and excellent organizational skills
Ability to handle and prioritize multiple projects and deadlines
Highly motivated and conscientious, with a strong interest in learning and participating in ways beyond the immediate job description
Extremely professional demeanor and possessing good judgment in time sensitive situations
Demonstrated ability to interact with Firm members at all levels and exercise confidentially and discretion
Must be available and flexible to work overtime and evenings when needed
Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)
Bachelor's degree from a four-year college or university
At least four years' experience (excluding internships) in event planning or relevant professional environment required
Preferred
Knowledge of CRM database (InterAction, etc.) and Vuture preferred
Law firm and/or financial or professional services experience is preferred
Benefits
Competitive salary and comprehensive benefits package
Company
Davis Polk & Wardwell LLP
Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Tenley Laserson Chepiga
Chief Operating Officer
Alan Denenberg
Partner
Recent News
2026-02-03
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2025-12-01
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