ASU Gammage · 1 week ago
Program Coordinator Senior – Capital Programs Management Group
Campus: Tempe
Full-time
Onsite
Mid, Senior Level
$52K/yr - $56K/yr
3+ years expArizona State University is a leading institution in higher education, and they are seeking a Senior Program Coordinator for the Capital Programs Management Group. This role provides critical operational, administrative, and programmatic support for capital construction projects, ensuring efficient operations and accurate documentation.
ArtLeasingPerforming ArtsTheatre
Responsibilities
Serve as the primary point of contact for rebate, incentive, and sustainability documentation across assigned capital construction projects
Coordinate and manage the collection, organization, review and submission of construction documentation required for: Utility energy efficiency rebates, Renewable energy incentives, Federal, state, and local tax incentives, Sustainability and performance-based funding programs
Work closely with CPMG Project Managers, design teams (A/E firms), contractors, subcontractors, and commissioning agents to ensure documentation requirements are understood and met
Provide coordination and documentation support for capital construction projects across planning, design, construction, commissioning, and closeout phases
Coordinate the collection, organization, and tracking of project documentation, including closeout materials and compliance records
Support documentation related to energy rebates, utility incentives, tax incentives, and sustainability or performance-based funding programs, as assigned
Serve as a liaison between project managers, design teams, contractors, commissioning agents, utilities, and external agencies to support documentation requirements
Track documentation milestones and deadlines; follow up with project teams to ensure timely completion
Review submitted documentation for completeness, accuracy, and adherence to established processes and requirements
Assist with the preparation and submission of applications, reports, or verification packages related to project documentation or incentives
Maintain organized electronic records within ASU systems, databases, and shared drives
Support audits, verifications, and post-project reviews as needed
Maintain and update tracking tools, databases, spreadsheets, and document management systems
Prepare reports, summaries, presentations, and professional correspondence
Proofread and format written materials for accuracy and clarity
Work independently to manage multiple high-priority tasks requiring coordination and follow-through
Exercise judgment in setting priorities within established policies and procedures
Back up other team members to ensure continuity of department operations
Communicate effectively with technical and non-technical stakeholders
Qualification
Required
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved
Must possess a valid Arizona driver's license (minimum of Class D) upon employment and maintain throughout employment
Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39-month period from date of hire
Employment is contingent upon successful passing of all background, including fingerprint checks
Preferred
Experience in supporting capital construction projects in a higher education, public sector, or large institutional environment
Departmental or program operations, administrative coordination, or business operations support
Coordinating meetings, schedules, and complex activities across multiple stakeholders
Managing documentation, records, and tracking systems
Construction project documentation, closeout processes, or compliance tracking
Utility energy efficiency rebates, sustainability programs, or incentive administration
Preparing professional correspondence, reports, and presentations
Processing travel, procurement, and financial transactions in accordance with policies
Using Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and document management systems
Demonstrating strong organizational skills, attention to detail, and accountability
Communicating effectively with diverse technical and non-technical stakeholders
Benefits
Flexible work schedules
22 days of accrued vacation leave, 12 days of accrued sick leave and 10 paid holidays annually for all staff.
Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
12 weeks of paid parental leave following the birth or adoption of a child
Affordable benefits package including dental, vision, and life insurance benefits.
Retirement program designed to promote long-term savings and provide income upon retirement which includes Arizona State Retirement System (ASRS)
Paid time for volunteer and professional development
Wellness program for preventative health education and screenings
Disability and leave program for income protection
Free and confidential Employee Assistance services, helping to manage personal difficulties or life challenges
ASU Discounts to sports/events along with discounts with ASU partnerships
Company
ASU Gammage
ASU Gammage is among the largest university-based presenters of performing arts within Arizona State University.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase