EdPlus at Arizona State University · 1 week ago
Executive Administrative Support Specialist
Campus: Tempe
Full-time
Onsite
Mid Level
$60K/yr - $70K/yr
3+ years expEdPlus at Arizona State University is seeking an Executive Administrative Support Specialist to provide high-level administrative, legal, and project support to the Office of General Counsel’s leadership team. The role demands a highly organized professional capable of managing sensitive information and competing demands effectively.
EducationHigher EducationTraining
Responsibilities
Provide comprehensive administrative support to members of the leadership team, including coordinating complex calendars and schedules
Schedule, coordinate, and support meetings, including preparation of agendas, materials, and follow-up actions
Serve as a point of contact for information, documents, and requests needed to complete matters and projects
Make requests, set reminders, track action items, and ensure timely completion of assigned tasks
Provide administrative support for legal matters and projects, including tracking matter status, deadlines, and deliverables
Manage and maintain electronic tracking, filing, and records management systems for legal matters and projects
Prepare, assemble, and maintain supporting materials related to legal matters and projects
Prepare, format, finalize, and transmit documents reflecting attorney’s work on assigned matters and projects
Assist with project and matter management by developing, monitoring, and updating timelines for deliverables and ongoing work
Prepare reports and status updates related to projects, matters, and deadlines
Work independently with minimal supervision to manage assignments, prioritize workload, and meet deadlines
Collaborate effectively as part of a team, contributing to shared goals and supporting team and organizational priorities
Develop and maintain effective working relationships with executives, attorneys, internal teams, and external stakeholders
Communicate clearly and professionally in both written and verbal formats
Proactively identify issues, anticipate needs, and recommend or implement solutions
Handle highly sensitive and confidential information with discretion, professionalism, and sound judgment
Demonstrate the ability to make informed decisions within scope of responsibility
Maintain confidentiality in all aspects of the role
Qualification
Required
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved
Preferred
Demonstrated experience providing legal or legal-adjacent administrative support
Ability to work effectively both independently and collaboratively within a team environment
Strong ability to self-direct, prioritize, and reprioritize competing assignments while managing multiple deadlines in a fast-paced environment
Experience managing multiple email inboxes, including prioritizing communications and tracking action items
Experience developing, monitoring, and maintaining project and task timelines
Experience preparing reports, status updates, and executive-level correspondence
Ability to serve as a primary point of contact for information and documents related to matters and projects
High level of proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
High level of proficiency with Google Workspace (Docs, Sheets, Slides, Calendar)
High level of proficiency with Adobe Acrobat
High level of proficiency with electronic records and document management systems
Excellent written and verbal communication skills
Advanced organizational and planning skills with a proactive, solution-oriented approach
Exceptional attention to detail, accuracy, and professional judgment, including the ability to handle confidential information with discretion
Demonstrated initiative, adaptability, and strong problem-solving skills
Benefits
Relocation Assistance
Company
EdPlus at Arizona State University
EdPlus helps undeserved students and communities enhance education through multiple projects, humanitarian projects, and initiatives.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Philip Regier
University Dean for Educational Initiatives and CEO of EdPlus at ASU
Nancy Cervasio, MC
Deputy Chief Operating Officer/Student Coaching Services
Company data provided by crunchbase