American Dream Home Services · 1 day ago
Project Coordinator - HVAC
Durango, CO
Full-time
Onsite
Entry Level
$26/hr - $31/hr
2+ years expAmerican Dream Home Services is an employee-owned HVAC company that has served Durango and La Plata County for over 60 years. The Project Coordinator provides essential administrative, documentation, and coordination support for residential and commercial HVAC projects, ensuring smooth execution from sale to completion.
B2BFinancial ServicesSecurity
Hiring Manager
Will Petter
Responsibilities
Provide day-to-day administrative support for residential and commercial HVAC projects
Set up, maintain, and organize project files in accordance with Garrhs standards
Maintain accurate records across Garrhs systems, including field management software, payroll, shared drives, and accounting
Track and manage all project documentation and compliance items, including contracts, change orders, permits, insurance certificates, lien waivers, and warranties
Collect, organize, and file documentation from vendors, subcontractors, and internal teams
Support project close-out by ensuring all required documentation is complete and delivered
Track job costing information, including payroll, to support progress billing and job profitability analysis
Assist with invoice processing and documentation required for customer billing
Track and support documentation related to change orders
Serve as a primary coordination point between project managers, technicians, vendors, and customers, providing timely and professional communication
Support customer satisfaction by responding promptly and courteously to inquiries
Manage worker compensation claim filings and OSHA related documentation
Manage fleet maintenance and vendor authority matrix
Provide general administrative and office support as needed during peak periods
Handle sensitive and confidential information with discretion and professionalism
Qualification
Required
2+ years of administrative, coordination, or office support experience (required)
Strong organizational and time-management skills
High attention to detail and accuracy
Clear written and verbal communication skills
Ability to prioritize multiple tasks in a fast-paced environment
Comfort working with field teams, customers, and vendors
Proficiency with Microsoft Office (Outlook, Word, Excel) required
Ability to work both collaboratively and independently
Professional, service-oriented demeanor
Preferred
Construction, HVAC, or trades-related experience (preferred)
Experience supporting project managers or operations teams (preferred)
Accounting or job-costing experience (preferred)
Proficiency with Quickbooks and Construction Field Management Software is a plus
Benefits
Opportunity to participate in employee ownership through an ESOP
Paid time off
401(k) with company match
Career growth opportunities as Garrhs and the broader American Dream Home Services platform
Company
American Dream Home Services
American Dream Home provides financial security and business selling services.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Will Petter
Co-Founder
Company data provided by crunchbase