University of Louisville · 8 hours ago
Executive Assistant II
Louisville, KY
Full-time
Onsite
Mid Level
$60K/yr - $89K/yr
4+ years expThe University of Louisville is seeking an Executive Assistant II for the Brown Cancer Center. The role involves supporting the Cancer Center Director with administrative duties, managing confidential information, and coordinating events and communications with various stakeholders.
AssociationCommunities
Responsibilities
Act on behalf of the Director to propose and implement administrative decisions on the UofL Cancer Center side of operations; to include signature authority on items as instructed by the Director
Work with the Director and Deputy Directors, in conjunction with BCC HR Office and partner Departments, on faculty affairs items (to include annual work plans, annual reviews, new and renewal endowments, promotions, reviews, letter requests, etc.)
Be the lead admin source for everything related to NCI P30 submission; to include assisting in preparation, submission, preparing various reports and analyses, organizing and coordinating external and internal advisory committee meetings and other duties as assigned
Work with members of the Office of University of Advancement to ensure growth in cancer-related philanthropy and appropriate stewardship of existing gifts – especially those pertaining to NCI Cancer Center Designation
Act as a liaison between the Director and internal and external parties. Represent the director, deputy director and senior leadership as delegated (e.g., meetings) and provide interpretation of policies and viewpoints using discretion and a high degree of judgement in communicating with all parties
Handle Cancer Center Director-delegated duties within the new UofL Workday system
Establish a culture of job ownership, process orientation, and continuous improvement within the Brown Cancer Center’s faculty, staff and operations
Coordinate strategic initiatives involving the Director, Deputy Directors and leadership from the Office of Research and Innovation, the UofL School of Medicine, the EVHPA’s office and the University President’s office
Serve as procurement UofL cardholder for Director’s office, responsible for making travel arrangements and preparing expense reports in compliance with UofL financial policies, professional association memberships, event attendance, and reimbursement requests
Organize and coordinate Brown Cancer Center special events and local, national, and international seminars and meetings, including the annual Brown Cancer Center Research Retreat and monthly BCC Grand Rounds – Guest Lecture Series
Manage membership in the Cancer Center, including creating and maintaining a database of Cancer Center activities and publications. Work with BCC IT to update and maintain the BCC research website. Work with BCC Core Leaders, to make sure they have updated BCC Membership lists on a quarterly basis. Be responsible for compiling and submitting the annual Center RIF report to the EVPRI’s office
Prepare reports, analyses, Personal Service Contracts (PSCs), and other executive duties as assigned by the Director and Deputy Directors
Co-lead, organize and run the annual Brown Cancer Center High School Summer Research Program
Organize BCC faculty recruitment visits – especially those pertaining to NIH-funded investigators being recruited for the goal of achieving NCI designation
If NCI Designation is approved, be responsible for all senior communications with NCI Office of Cancer Center Programs leadership and administration
Qualification
Required
Bachelor's degree with four (4) years of relevant experience or the equivalent combination of education and experience
Company
University of Louisville
The University of Louisville is a state supported research university located in Kentucky's largest metropolitan area.
Founded in 1798Louisville, Kentucky, USA
5001-10000 employees
H1B Sponsorship
University of Louisville has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (63)
2024 (44)
2023 (49)
2022 (51)
2021 (54)
2020 (60)
Funding
Current Stage
Late StageLeadership Team
Melisa Adkins, EJD, MBA, BSN, RN
Chief Executive Officer- UofL Health- Mary & Elizabeth w/oversight of Peace & South Hospitals
In K. Kim
Co-Director, Co-Founder, Center for Health Process Innovation (CHPI)
Recent News
2024-02-09
Louisville Business First
2023-12-01
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