HVMG - Hospitality Ventures Management Group · 1 day ago
Area Accounting Manager
Louisville, KY
Part-time
Onsite
Senior Level
5+ years expHVMG - Hospitality Ventures Management Group is seeking an Area Accounting Manager to support the General Manager and department heads with financial data. The role involves analyzing hotel financial data, managing billing processes, and ensuring accurate record-keeping across departments.
HospitalityHotel
Responsibilities
Responsible for batching invoices in the MIS system within 48 hours from time of receipt
Analyze and interpret all hotel financial data within the hotel departments
Ability to articulate all financial data to stakeholders
Experience with complex allocations within the hotel and third parties
Ability to perform and complete monthly bank reconciliations
Ensures credit approval is authorized by the GM four (4) weeks prior to the customer's arrival date for any direct bills
Hold all department managers accountable for accurate financial information and record keeping
Ensures that all direct bills are sent invoices no longer than three (3) days after check out date
Manages tracking tools to ensure billing process is up to date including bill date and collection date
Follows up on and documents any Direct Bill accounts over 45 days past due
Documents all city ledger checks to the check log and process within 24 hours of receipt
Ensures all Incident Reports are completed and shared with Insurance Company within 24 hours of incident
Ensures the End of Month is completed within the deadline dates
Keeps accruals and labor in ProfitSword up to date and accurate
Include details in all journal Entries that allow for future explanation during budgeting season
Have experience in creating hospitality budgets, forecasting, proper department's expense tracking and labor categories
Participate in Inventory process per company policies to limit discrepancies and unexpected and out of period expenses
Manage utility accounts to accurately book expenses during the proper period. Assist in compiling variance notes and explanations
Understand taxes and laws in regards to payroll forecasting and budgeting
Keeps the Liquor Check Register in order and enter into M3 as written
Prepares financial analysis of operations through ProfitSword
Maintains files of all record retention including critical date list, contracts, insurance policies, permits, licenses, sales and use tax reports, expenses, cash handling, payroll, accounts receivable and accounts payable documentation
Advises management in regards to insurance claims and insurance coverage updates for protection against property losses and potential liabilities
Responds to any credit card chargebacks with forty eight (48) hours
Compiles and sorts documents, such as invoices and checks, substantiating business transactions
Work with vendors on payment schedules and renegotiate where possible for favorable terms
Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts, using calculator or computer
Verifies bank deposit to insure validated amount matches reported amount on the Daily Managers Report
Counts and verifies the safe and bank(s) counts daily
Ensure all house accounts are brought to zero balance nightly
Ensures proper approval procedures are being received on all purchases
Proper documentation completed on all tipped and gratuity associates
Establish and maintain an organized and up to date Tax Exempt File, No Show Billing File and Contract status and expiration file detailing notice dates for termination and highlighting auto renew contracts
Establish positive work relationship with department heads allowing for learning and growth
Hold weekly meetings to review credit and billing issues
Prepare cash flow analysis to be accurate and adjustable as business levels change
Spot check store rooms and closets to ensure presence and security of company assets
Audit liquor sales process and compliance with required licenses and certifications
Other duties, as assigned
Qualification
Required
Four-year or University Program Certificate; or equivalent combination of education and experience
5+ Years of progressive experience in Hotel Accounting
5+ Years of Leadership Experience
Proficiency in Microsoft Office products, specifically Outlook, Excel, and Power Point
Able to work independently using good judgment and part of a team
Excellent interpersonal, verbal, and written communication skills
Ability to maintain exceptional degree of discretion regarding confidential information
Benefits
Amazing opportunities for career advancement across HVMG
Flexible schedules
Up to 40% earned wages paid BEFORE payday with PayActive
Paid Time Off (PTO) and Paid Holidays
Full Healthcare Benefits (including medical, dental, and vision coverage)
401k Retirement Plan with a guaranteed 4% match and no vesting
Hotel and Food and Beverage Discounts and Perks
Company
HVMG - Hospitality Ventures Management Group
HVMG sets the hospitality industry standard of excellence as an employer, operator, and trusted partner.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Robert Cole
President & CEO
Richard Jones
Executive Vice President and Chief Operating Officer
Recent News
Seattle TechFlash
2025-09-15
Seattle TechFlash
2025-06-24
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