Botanical Designs · 9 hours ago
Accounts Payable Specialist In Office
Seattle, WA
Full-time
Onsite
Senior Level
5+ years expBotanical Designs is a creative and dynamic company specializing in interior and exterior landscaping. They are seeking a highly motivated Accounts Payable Specialist to manage the full-cycle accounts payable process and support the financial operations of the organization.
Facilities Support ServicesFacility ManagementInterior DesignProfessional Services
Responsibilities
Manage the full cycle accounts payable process, code and enter invoices, ensure proper approval for job costs and/or overhead costs
Reconcile vendor statements and research and process vendor claims as needed
Reconcile accounts payable and other related general ledger accounts on a timely basis
Research inventory issues, including quantity and vendor price issues
Manage corporate credit card platform, process/reconcile corporate credit cards and related expenditures
Manage employee expense report platform, ensure proper documentation of employee expenditures and proper approval and timely remittance to employee
Assist with monthly ledger closing processes as needed
Preparation and filing of 1099’s
Other duties as assigned
Ownership/management of vendor master file ensuring all related documents are complete and accurate (W9s, COIs, contact information)
Timely resolution of vendor requests (customer inquiries, billing issues, certificate of insurance requests, administrative requests, etc.)
Partner with Controller/CFO in managing timely disbursements to vendors, including cash flow management
Coordinate and support external audits, providing necessary documentation, ensure audit readiness
Implement and maintain internal controls to safeguard company assets
Identify opportunities for process improvement within the accounting function, implementing best practices to enhance efficiency
Documentation of standard operating procedures
Cross training with other functional areas within the finance team as necessary
Qualification
Required
Minimum of five (5) year(s) of accounting and/or Accounts Payable experience or equivalent experience
Associate or Bachelor's Degree in Accounting, Finance or equivalent. Combination of education and experience may be considered for equivalency
Proficient in QuickBooks and knowledge of accounting principles/GAAP
Proficiency with Microsoft Excel and Other MS Office applications
Strong organizational skills and the ability to manage change effectively
Strong verbal and written communication skills with customers, supervisors and co-workers
Ability to clearly explain financial matters to vendors and employees
Strong work ethic, close attention to detail and dependable
Ensure knowledge of appropriate safety and environmental revisions
Set a positive example by displaying a pleasant and approachable demeanor and remaining friendly and courteous at all times
Is aware of and actively supports the achievement of departmental goals
Proactive and innovative team player, strong follow through, quick decision-making abilities and able to problem-solve and thrive in an entrepreneurial, dynamic, growth-oriented, fast-paced environment
Professional mannerisms, appearance and actions (self-confident and committed to high ethics)
Interpersonal skills, with the ability to build strong relationships at all levels
Excellent knowledge of Excel and able to provide training for employees
Preferred
Previous experience with contract creation and review preferred
Experience training others in Excel
Company
Botanical Designs
Botanical Designs offers biophilic design and plant maintenance services along with the design and installation of commercial landscaping.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
Beach Point Capital Management
2023-01-09Private Equity
Leadership Team
Edward McDonnell
CEO
Bre Peterson
CFO
Recent News
2024-11-06
Venture Capital Firms
2023-01-11
Company data provided by crunchbase