Tennessee State University · 17 hours ago
Payroll Manager
Nashville, TN
Full-time
Onsite
Senior Level
5+ years expTennessee State University is inviting applications for the position of Payroll Manager. The Payroll Manager will be responsible for the accurate and timely processing, reporting, and compliance of all university payroll operations, while also providing leadership in payroll administration and serving as a liaison between various departments and external agencies.
EducationEvent ManagementHigher Education
Responsibilities
Managing and overseeing the preparation, processing, and distribution of all payrolls
Processing payroll adjustments, reversals, voids, and overpayment corrections
Preparing, balancing and submitting payroll tax deposits, 941 reports, and W-2 files
Preparing and reconciling quarterly 941 reports, tax deposits, and related payroll records
Assisting with the preparation and distribution of W-2s and 1042-S forms for international employees and students
Maintaining compliance with IRS, FLSA, Social Security, Tennessee Board of Regents, and Civil Service Administration guidelines
Ensuring tax compliance for non-resident employees and students; assisting with completion of W-4 and 8233 forms
Processing and reconciling 403(b), 457, and 401(k) tax-sheltered annuity reports in accordance with IRS limits as well as employee deductions and contributions
Preparing and reconciling payroll-related journal vouchers, cash disbursements and vouchers
Transmitting electronic payments and data files to vendors; maintaining related documentation and deduction records
Processing and monitoring all wage assignments and garnishments (e.g., child support, bankruptcy, court orders, IRS, student loans) while ensuring compliance with applicable state and federal limits
Providing payroll data and documentation to internal and state auditors as requested
Providing accurate and timely responses to employee inquiries
Providing back-up support for Payroll Supervisors as needed
Performing other duties and completing projects as assigned or requested
Qualification
Required
Bachelor's degree in Accounting, Finance, Business Administration, or a related field and a minimum of five (5) years of progressively responsible payroll and/or financial experience, preferably in a higher education or public sector environment or an Associate's degree in Accounting, Finance, Business or a related field and a minimum of ten (10) years of progressively responsible payroll and/or financial experience
Team management and supervisory experience
Demonstrated knowledge of payroll tax regulations, wage and hour laws, and compliance standards
Proficiency in payroll software systems and Microsoft Office Suite (Excel, Word, Outlook)
Excellent attention to detail, accuracy, and confidentiality
Ability to manage multiple priorities and deadlines
Effective communication and customer service
Analytical, problem solving, organizational, and reconciliation skills
Leadership and team collaboration
Excellent interpersonal, verbal and written communication skills as well as presentation skills
Preferred
Experience with electronic banking and ACH file transfers
Familiarity with federal and state reporting requirements for higher education institutions
Knowledge of IRS regulations governing non-resident alien taxation (Forms 8233, 1042-S)
Experience supervising payroll staff or managing payroll operations
Certified Payroll Professional (CPP) designation preferred
Benefits
Annual leave (vacation)
Sick leave
Medical
Dental
Vision
Life insurance
Retirement
Flexible benefits plans
More
Company
Tennessee State University
Tennessee State University is a public higher education institution that offers undergraduate and graduate degree programmes.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$19.39MKey Investors
Federal Aviation AdministrationU.S. Department of AgricultureDepartment of Intellectual and Developmental Disabilities
2024-03-05Grant· $0.5M
2023-06-21Grant· $18.11M
2022-01-24Grant· $0.28M
Leadership Team
Elmore “Jay" Jones Jr
Deputy, Chief Operating Officer
Arlene Nicholas-Phillips, Ed.D
Assistant Vice President for Global Initiatives & Partnerships
Recent News
Sports Business Journal
2025-11-27
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