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Rubin Orthodontics · 1 day ago

Office Manager & Lead Treatment Coordinator

Westlake, FL

Full-time

Onsite

Mid, Senior Level

Rubin Orthodontics is a modern, startup orthodontic practice seeking a driven, organized, and people-focused professional to serve as their Office Manager & Lead Treatment Coordinator. This high-impact role involves overseeing front-office operations, insurance coordination, and patient consultations, while playing a key role in converting consultations into confident treatment starts.

Medical Practices

Responsibilities

Manage daily office operations and front-desk workflows

Oversee scheduling, billing, and orthodontic insurance processes

Lead patient consultations and present treatment plans

Convert consultations into starts through ethical, relationship-driven sales

Verify benefits, submit claims, and follow up with insurance carriers

Maintain accurate patient records and HIPAA compliance

Create a welcoming, upbeat patient experience

Support and lead front-office staff in a startup environment

Help build systems and processes as the practice grows

Qualification

Office managementInsurance coordinationPatient consultationsSales experienceLeadership backgroundCommunicationOrganizational skillsTeam player

Required

Manage daily office operations and front-desk workflows

Oversee scheduling, billing, and orthodontic insurance processes

Lead patient consultations and present treatment plans

Convert consultations into starts through ethical, relationship-driven sales

Verify benefits, submit claims, and follow up with insurance carriers

Maintain accurate patient records and HIPAA compliance

Create a welcoming, upbeat patient experience

Support and lead front-office staff in a startup environment

Help build systems and processes as the practice grows

Highly organized, proactive, and solutions-oriented

Confident communicator with strong people skills

Sales-minded but patient-first

Positive, energetic, and professional

Comfortable wearing multiple hats in a startup setting

A team player who leads with accountability

Preferred

Dental or orthodontic office experience

Insurance coordination and billing knowledge

Treatment coordination or patient sales experience

Office management or leadership background

Benefits

Growth and leadership opportunities as the practice expands

Supportive, modern, and collaborative work environment

Company

Rubin Orthodontics

Far Rockaway, New York

2-10 employees

Funding

Current Stage

Early Stage

Company data provided by crunchbase