Collins Consulting, Inc. · 1 week ago
STAR Admin IV
Cambridge, MA
Full-time
Hybrid
Senior Level
7+ years expCollins Consulting, Inc. is seeking a STAR Admin IV to provide general administrative support to the Client Ventures Team. This role involves managing calendars, coordinating with stakeholders, and ensuring compliance with corporate policies while supporting the team's operations and events.
ConsultingInformation TechnologyStaffing Agency
Responsibilities
Provides general administrative support. May provide back-up support to higher-level management as needed
Effectively monitors manager and team calendars, proactively solves conflicts
Research solutions and respond to email and phone inquiries with input from the direct supervisor
Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable)
Help develop and maintain process improvement and knowledge management processes; actively participate in self- and team audits and works with team to implement improvements
Coordinates and interacts between internal and external stakeholders, including high-level executives, and respects confidential and business-sensitive information in all interactions
Supports tracking of budget expenditures
Drafting and maintaining reports of the Ventures team’s activities to be shared with cross-functional stakeholders
Ensures team and cross-functional awareness of upcoming priority events and meetings
Coordinates and maintains departmental files as assigned in compliance with corporate and government regulations
Orders business cards and stationery
Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable)
Coordinates new employee office set-ups and onboarding
Supports event planning and organization of meetings and receptions involving the team, including logistics, invitations, and execution, as needed
May train/coordinate work for new administrative assistants
Operates with general instruction and some supervision
Safeguard’s client confidential information
Manage general supply stocks, presentation/presentability, etc. Discretion and ability to handle not only internal, but also external stakeholders
Fully understand assigned tasks and any associated expectations
Ask for clarification as needed
Understand the deadlines and deliverables
Respects the sensitivity of internal communications
Exhibits diplomacy, discretion, and tactful persuasion in communicating with or handling of internal and external stakeholders
Communicate any obstacles that prevent completion of any deadline
Provide status updates prior to any deadline
Be a good listener
Demonstrate strong Critical Thinking Skills
Be Accountable and Responsible for actions/mistakes
Challenges the team to always do better
Proactive and anticipates proposing solutions to business problems
Prioritizes own work, balancing multiple requests for assistance
Establishes good working relationships with other functional areas; builds rapport and trust with others
Qualification
Required
7+ years previous admin experience supporting executives
Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements
Behavior Preferences: Executive presence and comfortable interacting in those situations with leaders, takes initiatives, anticipates obstacles, flexible, multitasking, organized, detail oriented. Anticipation, orientation to detail, communication, outgoing yet professional (often will be ‘the first face of Client' with influential external parties), planning and event management skills
Preferred
Some college preferred
Some leadership or supervisory experience desired
Experience working in pharmaceutical company or CRO strongly preferred
Company
Collins Consulting, Inc.
Collins Consulting brings over two decades of total talent solutions experience to meet your on-demand consulting needs.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase