State of Tennessee · 1 day ago
ADMINISTRATIVE SECRETARY - 02032026-74965
Shelby County, TN
Full-time
Onsite
Entry Level
$39K/yr - $48K/yr
2+ years expThe State of Tennessee is seeking an Administrative Secretary for the Department of Children's Services. This role involves performing secretarial work of average difficulty, assisting executives with time management and administrative details, and providing customer service to agency contacts.
AgricultureChildrenEducationGovernmentHealth Care
Responsibilities
Performs a variety of routine clerical functions such as compiling/assembling information for dissemination
Types a variety of material of narrative, tabular, statistical and other nature including correspondence, memoranda, abstracts, articles, business, case, legal, medical, and other items
Answers questions to provide assistance and direction regarding policies, procedures, and agency information
Contacts outside agencies for reference data to ensure accuracy of settlements; researches past purchase orders, contracts, and other items as requested; and contacts vendors for price quotes
Audits employee time sheets and business relevant documents for accuracy and completeness
Monitors reports and databases, employee requisition lists for hiring process, outstanding purchasing and requisition orders, inventory levels of standard office supplies, and office equipment
Communicates by telephone, e-mail, or personal contact
Provides polite and effective customer service to all individuals that contact the agency
Qualification
Required
Education equivalent to graduation from a standard high school and experience equivalent to two years of increasingly responsible full-time secretarial or office clerical work
Qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year-for-year basis
Additional qualifying education at an accredited college, business school or technical institute in secretarial science may be substituted for the required experience on a year-for-year basis to a maximum of two years
Complete a criminal history disclosure form in a manner approved by the appointing authority
Agree to release all records involving their criminal history to the appointing authority
Supply a fingerprint sample prescribed by the TBI based criminal history records clerk
A valid driver's license
For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations
Company
State of Tennessee
State government is the largest employer in Tennessee, with approximately 43,500 employees in the three branches of government.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Hugh Hale
Chief Information Officer, TennCare
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