USAJOBS · 2 hours ago
Administrative Assistant (Administrative Support Coordinator)
Glynco, Georgia, USA
Full-time
Onsite
Entry, Mid Level
$56K/yr - $56K/yr
1+ years expUSAJOBS is seeking an Administrative Assistant for the Federal Bureau of Prisons located at the Staff Training Academy in Glynco, GA. The role involves providing administrative support to the Director and Deputy Director, managing schedules, and coordinating training activities for staff.
ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency
No H1B
U.S. Citizen Only
Responsibilities
Serves as the confidential personal assistant to the Director and the Deputy Director of BOP Staff Training Academy
Participates in the management of staff training bureau-wide by performing administrative duties to assist the Director and the deputy Director in accomplishing the mission of staff training
Maintains the supervisor’s daily schedule of appointments and meetings, ensuring that the supervisor is aware of and prepared for associated issues
Plan and coordinate conferences and workgroups for BOP staff across the system
Makes travel arrangements and arranges schedules of visits for temporary duty trips the Director makes away from the Center
Receives and responds to telephone inquiries from higher organizational levels, institution, other government agencies, and the public concerning the training center activities and administration
Ensures office procedures meet organization’s needs and are consistently understood and followed in subordinate offices
Qualification
Required
U.S. Citizenship is Required
Education: As a general rule, education is not creditable above GS-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position
Experience: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level
Experience in various administrative procedures to include organizing and maintaining a workload, ensuring appropriate quantities of office supplies are available for office functions, and managing time and attendance for a department
Experience maintaining the supervisor's daily schedule of appointments and meetings, ensuring that the supervisor is aware of and prepared for associated issues
Experience in receiving, screening and routing incoming mail and telephone calls, ascertaining the nature of the request and directing inquiries to appropriate staff
Experience in preparing correspondence, reports or similar materials. Reviewing outgoing correspondence for proper grammar, spelling, punctuation and format
Experience working with various programs such as Excel, Adobe, GROUPWISE, and various office equipment
Experience in managing the administrative operations of the office, including enhancing the workflow and office process/operations
Experience in working with a wide range of administrative procedures and regulations to process requests and actions, forms, reports, and records
Experience in reviewing and processing incoming correspondence, determining proper action, at times preparing responses before referring to the supervisor. Reviewing outgoing correspondence and reports prepared by employees in the organization, ensuring proper format, correct grammatical content, and conformance to established procedures
Experience in utilizing various computer programs to complete complex, technical, or detailed assignments
A combination of education and experience. This experience must have equipped you with the qualifications to perform the major duties of this position as described above
Your eligibility for consideration will be based on your responses to the questions in the application
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating
Company
USAJOBS
USAJOBS enables federal job seekers to access job opportunities across hundreds of federal agencies and organizations.
10001+ employees
Funding
Current Stage
Late StageRecent News
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