dsm-firmenich · 11 hours ago
Assistant Site Office Administration - Exton, PA
Exton, PA
Full-time
Onsite
Mid Level
$25/hr - $31/hr
3+ years expDsm-firmenich is a global company focused on bringing progress to life through science and creativity. The Assistant Site Office Administration will provide comprehensive administrative and operational support to the Senior Director Manufacturing Site Leader, ensuring smooth coordination of all site activities and meetings.
BeautyChemicalHealth CareManufacturingNutrition
Responsibilities
Organize and schedule site meetings, leadership team sessions, and other site events
Prepare and distribute agendas, meeting materials, and minutes, as needed
Create and edit PowerPoint presentations for site meetings and leadership communications
Manage the Senior Director Manufacturing - Site Leader’s calendar, including scheduling appointments and resolving conflicts
Coordinate with internal and external stakeholders to ensure timely communication and alignment
Oversee food service arrangements for the site. This is including but not limited to the employee food service program, meetings and all site events
Manage vendor relationships and ensure timely delivery and setup
Provide day-to-day administrative assistance to the Site Leader
Handle correspondence, document preparation, and other administrative tasks as required
Distribute and file all relevant documents and information as requested
Prepare and finalize presentations, reports etc as requested
Arrange travel and accommodation (including robust travel plans & itineraries)
Support in expense claims
Anticipates needs and proactively acts in partnership with relevant functional Leadership
Makes meeting arrangements and prepares agendas for department and other meetings while coordinating logistics (e.g. Functional/Site LT Meetings etc)
Copying, scanning, and filing documents, as needed
Additional duties, as assigned
Qualification
Required
High School Diploma or equivalent required
Minimum 3–5 years of administrative experience, preferably in a manufacturing or corporate environment
Strong organizational and time-management skills
Proficiency in Microsoft Office Suite (PowerPoint, Outlook, Excel, Word)
Excellent written and verbal communication skills
Ability to manage multiple priorities and maintain confidentiality
Ability to work in and navigate through digital collaboration platforms (Teams, Yammer, Skype for Business etc)
Excellent communication, both written and verbal in English
Preferred
Associate's or Bachelor's degree preferred
Benefits
Comprehensive health and welfare benefits
Annual incentive pay
Retirement savings plan
Health care coverage
Paid time off
Recognition programs
Broad range of other benefits
Company
dsm-firmenich
dsm-firmenich is a nutrition, health, and beauty pioneer and combines vital nutrients, flavors, and fragrances.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$2.75B2025-02-19Post Ipo Debt· $783.77M
2024-08-08Post Ipo Debt· $1.96B
2023-04-21IPO
Leadership Team
Jerry Vittoria
President Global Fine Fragrance
Recent News
2026-01-16
Company data provided by crunchbase