Rockford Housing Authority · 6 hours ago
Administrative Clerk
Rockford, IL
Full-time
Onsite
Entry Level
1+ years expRockford Housing Authority is seeking an Administrative Clerk to perform a variety of office management tasks. The role involves managing communications, maintaining filing systems, and assisting with data entry and financial reporting.
Real Estate
Hiring Manager
Andra C Taylor Jr
Responsibilities
Performs duties of department Receptionist, which includes managing all incoming/outgoing calls and communicating with visitors of the department
Maintain office filing system
Transcribes and types department correspondence
Performs photocopying and faxing duties for department personnel
Sorts and distributes both incoming and outgoing mail
Prepares and distributes informational flyers, ads, or resident correspondence
Maintains office supplies inventory
Prepares applications and contract documents for submission to HUD for approval
Scheduled, coordinates, and attends meetings with Director (or designee) to assist and take minutes
Performs delivery and pickup of contracts, prints, specification books, etc
Notary commission for notarizing contracts and other legal documents
Controls key distribution. Includes maintaining key assignment ledger and assuming responsibility for passing out and collecting development keys from department personnel and contractors
Tracking blueprints and specification and maintaining flat storage ledger
Duties may be subject to change upon HUD requirements and the workload of the Department
Qualification
Required
The position requires the ability to work with a personal computer in a Windows environment, utilizing word processing and spreadsheet applications such as Word, Excel, Outlook and Access, as well as HUD-related software
Must be able to accurately type at least 40 words per minute
Must be able to communicate clearly and effectively, both orally and in writing, using business English, spelling, grammar and punctuation
Ability to manage multiple demands to accomplish tasks in accordance with established requirements
Operate office machines, including but not limited to typewriter, copier, fax machine, transcriber
Understand and follow written and oral instructions
Prepare basic reports and correspondence
Maintain a contract/grant filing system
Capable of working independently, and in harmony with others
Must possess a valid driver's license, be insurable by RHA, and able to provide personal transportation as needed to perform duties (reimbursement will be made per RHA Travel Policy)
Ability to maintain adequate attendance, and a neat, clean appearance in accordance with RHA Personnel Policy
Preferred
High school education or equivalent, with one (1) year of successful work experience in a related clerical position preferred
Benefits
Reimbursement will be made per RHA Travel Policy
Company
Rockford Housing Authority
Rockford Housing Authority is a real estate company that offers property development and management services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Laura Snyder
Chief Executive Officer
Angel Mackey , CAP, APC, PHM, Notary
Executive Assistant to the CEO
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