Johnson & Johnson · 1 hour ago
Senior Executive Administrative Assistant
Raritan, New Jersey, United States of America
Full-time
Hybrid
Mid, Senior Level
$75K/yr - $120K/yr
6+ years expJohnson & Johnson is a leader in healthcare innovation dedicated to improving health outcomes. They are seeking a Senior Executive Administrative Assistant to support the Company Group Chair of Robotics and Digital Solutions, ensuring effective prioritization and seamless daily operations while collaborating with senior leaders across the organization.
Hospital & Health Care
Responsibilities
Provide comprehensive administrative support to the Company Group Chair, including complex calendar management and schedule coordination
Proactively anticipate executive needs, resolve issues before they arise, and serve as a trusted point of contact
Coordinate domestic and international travel arrangements and manage related logistics
Prepare and format high‑quality presentation materials for executive updates and leadership review meetings
Manage special projects and oversee interactions with external subcontractors, including coordination with Finance and Legal teams
Facilitate visits and interface with clinicians, partners, and subcontractors; represent the Platform Leadership Team when hosting visitors or team meetings
Attend meetings as required; record and distribute meeting minutes in accordance with directions provided
Plan and schedule team meetings, presentations, and office events to support collaboration and culture‑building initiatives
Coordinate conference room scheduling, catering, and logistics for large meetings or events
Submit and reconcile weekly expense reports through Concur
Coordinate payment processing for contractors and vendors by partnering with Accounting and Purchasing teams
Support contingent workforce administration in collaboration with hiring managers
Support employee onboarding and offboarding activities for the executive office (e.g., hardware requests, corporate card access, system access coordination)
Maintain awareness of relevant company policies, procedures, and guidelines and provide guidance to stakeholders as needed
Qualification
Required
High School diploma or equivalent is required
Minimum of 6 years of experience supporting C‑level or senior executives is required
Advanced experience managing complex, global calendars and travel schedules
Strong time management skills with the ability to prioritize and multi‑task effectively
High attention to detail with demonstrated problem‑solving skills
Proven experience working in a global, matrixed organization
High proficiency with technology, including Microsoft Office, Concur, Amex Travel, and familiarity with Confluence and contract tracking systems preferred
Experience supporting projects, onboarding activities, budgets, and milestone tracking
Excellent verbal, written, and interpersonal communication skills
Ability to adapt quickly to last‑minute changes while maintaining a professional and organized experience for stakeholders
Passion for and experience within the healthcare or MedTech industry
Preferred
Administrative Support
Business Writing
Communication
Customer Centricity
Data Capturing
Diary Management
Document Management
Execution Focus
Microsoft Office
Office Administration
Organizational Knowledge
Organizing
Presentation Development
Problem Solving
Professional Ethics
Travel Planning
Typing
Benefits
Employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k))
Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period10 days
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year
Company
Johnson & Johnson
At Johnson & Johnson, we believe health is everything.
10001+ employees
H1B Sponsorship
Johnson & Johnson has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (48)
2024 (56)
2023 (58)
2022 (59)
2021 (44)
2020 (27)
Funding
Current Stage
Late StageLeadership Team
Alex Gorsky
Former Chairman and CEO, Johnson & Johnson
Joaquin Duato
Chairman of the Board and Chief Executive Officer
Recent News
2025-10-07
2025-10-07
Company data provided by crunchbase