Carter Hospitality Group, LLC · 20 hours ago
Office Admistrator
Murrieta, CA
Full-time
Onsite
New Grad, Entry Level
$20/hr - $24/hr
0+ years expCarter Hospitality Group, LLC is a family-owned hospitality company with a portfolio of luxury properties across the United States. They are seeking a detail-oriented office professional to manage collections, accounts receivable, and accounts payable functions, ensuring healthy cash flow and accurate financial records.
HospitalityTourismTravel
Responsibilities
Monitor outstanding customer balances and follow up on past-due accounts
Contact customers via phone and email to secure timely payments
Maintain detailed collection notes and payment arrangements
Resolve billing discrepancies and payment disputes professionally
Escalate delinquent accounts when necessary
Generate and send invoices accurately and on time
Apply customer payments and reconcile accounts
Maintain AR aging reports and provide regular status updates
Assist with month-end close related to receivables
Process vendor invoices, ensuring accuracy and proper approvals
Schedule and process payments according to terms
Reconcile vendor statements and resolve discrepancies
Maintain organized AP records and documentation
Maintain accurate financial records and filing systems
Assist with audits and reporting as needed
Communicate effectively with internal teams, customers, and vendors
Support additional administrative or accounting tasks as assigned
Qualification
Required
Six months to one year related experience
Accurately keystroke a minimum of 40 wpm
Demonstrated ability to calculate figures and amounts
Proficient In MS Office ( Micro Soft Word, Excel, Outlook ), data entry
Acute attention to detail
Strong organizational skills
Commitment to excellence and high standards
Excellent written and verbal communication skills
Ability to understand and follow written and verbal instructions
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
Must be able to speak, read, write, and understand the primary language(s) used in the workplace
Exemplary customer service skills
Analyze financial data
Preferred
Experience with ERP or CRM systems (e.g., Odoo)
Experience using systems as Fintech, Webedict, Bloom Growth
Prior experience in a fast-paced office environment
Strong problem-solving and time-management skills
Benefits
401(k)
401(k) matching
Dental insurance
Employee discounts
Health insurance
Paid time off
Vision insurance
Company
Carter Hospitality Group, LLC
Established in 2011, Carter Hospitality Group, LLC.
501-1000 employees
Funding
Current Stage
Late StageRecent News
Orange County Business Journal
2025-10-07
Company data provided by crunchbase