New York City Tourism + Conventions · 5 hours ago
Executive Assistant to the CEO
New York, NY
Full-time
Hybrid
Senior Level
$88K/yr - $110K/yr
7+ years expNew York City Tourism + Conventions is the official marketing, tourism and partnership organization for the City of New York. The Executive Assistant provides high-level administrative and operational support to the President & CEO, focusing on calendar management, meeting coordination, and communication support.
TourismTravel
No H1B
Responsibilities
Manage complex calendars, scheduling appointments, meetings, and travel while anticipating conflicts and prioritizing key engagements
Function as a primary point of contact for internal and external stakeholders, ensuring streamlined communication
Prepare, format, and organize documents, presentations, and reports for executive meetings
Handle confidential information with discretion and professionalism
Plan, schedule, and facilitate executive meetings, including agenda preparation, talking points preparation, material distribution, and logistical support
Take detailed meeting notes, track action items, and follow up to ensure completion
Support Board and Executive Committee meetings through logistical and documentation support
Manage Board communication and relations in coordination with the CEO
Schedule and coordinate all Board-related meetings and activities
Screen and prioritize emails, calls, and requests, ensuring timely responses
Draft and edit internal and external communications on behalf of the CEO and CMO
Coordinate cross-functional communication to align organizational priorities
Serve as a primary liaison for professional communication with Board members and external stakeholders
Assist with special projects, research, and initiatives that align with the organization’s strategic goals
Support executive-led marketing and tourism initiatives, ensuring smooth execution
Coordinate C-suite events in conjunction with the Events Team, travel coordination, and high-profile engagements as needed
Identify opportunities to improve workflows, increasing efficiency across executive operations
Maintain accurate records, databases, and project tracking systems to support leadership decision-making
Provide general administrative support, including the completion of expense reports and vendor or visitor coordination
Qualification
Required
Associate's degree or higher in Business Administration, Communications, or a related field (or equivalent experience)
7-10 years of experience supporting C-suite executives, preferably in tourism, hospitality, destination marketing organizations (DMOs), or associations with greater than 150 employees
Experience working with Board members and high-level stakeholders is a plus
Experience with AI applications, analytics platforms, and data management systems is a plus
Strong organizational and time-management skills
High attention to detail and accuracy
Ability to manage multiple priorities within defined guidelines
Superior internal and external verbal and written communication skills
Sound judgment in handling confidential information
Dependable, responsive, and service-oriented
Ability to follow established processes and escalate issues appropriately
Collaborative interpersonal style
Preferred
Cover Letter (optional)
Knowledge of New York City's boroughs, tourism industry, and cultural landscape is a plus
Benefits
Hybrid Schedule : 3 days in-office (Tues/Wed required + 1 flex day); Fridays remote.
Generous Time Off : PTO Bank (personal, sick, and vacation)
Holidays : up to 12 paid company holidays, plus extended Winter Break.
Floating Holiday : 1 per year, front-loaded.
Healthcare : Premium medical, dental, and vision plans, plus HRA.
Retirement & Development : Retirement savings plan and professional development opportunities.
Perks : Cell phone credit to subsidize your plan and a monthly commuter allowance.
Company
New York City Tourism + Conventions
As the tourism authority of the five boroughs of New York City, our mission is to invite the world and energize the City—building equitable, sustainable economic prosperity and community through tourism for the mutual benefit of residents, businesses, and visitors.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$2.1MKey Investors
US Department of Commerce, Economic Development Administation
2023-04-18Grant· $2.1M
Leadership Team
Fred Dixon
President and CEO
Recent News
Company data provided by crunchbase