HGA · 18 hours ago
Administrative Assistant
Greater Sacramento
Full-time
Hybrid
Mid Level
$24.04/hr - $27.36/hr
3+ years expHGA is an award-winning interdisciplinary design firm seeking a full-time Administrative Assistant to join their Sacramento office. The role involves serving as the first point of contact at the reception desk and supporting senior leadership and project teams to maintain a smooth and professional office environment.
ArchitectureCivil EngineeringInterior Design
Responsibilities
Answer incoming multi-line telephone calls in a professional manner, determine purpose of call, and forward calls to appropriate personnel or department
Answer questions about firm and provide callers with address, directions, and other information
Greet guests in a professional, friendly, hospitable manner, determine nature of business and announce visitors to appropriate personnel
Ensure visitor area is always warm and welcoming
Support the onboarding process for all new employees, including scheduling meetings and preparing materials at the direction of the HR Manager and Administrative Services Manager
Assist managers with annual performance appraisal process
Coordinate and facilitate internal and external office events, including catering food/drinks, set up and break down
Schedule travel and coordinate registration
Assist with calendaring/scheduling office meetings, project and/or client meetings and lunch and learns
Assist with presentations including all-hands, in-office digital signage, and meeting PowerPoints
Various other projects and duties as assigned
Perform a variety of administrative duties in support of group leaders and departments: Edit, format, and distribute memos, agendas, meeting minutes, reports, letters, and other documents, when necessary, as required
Perform other clerical duties as needed, such as filing, photocopying, data entry, proofreading, and routing documents
Prepare presentations
Prepare and process expense reports
Maintain logs and databases
Assist with office services: Inventory/ordering office supplies, kitchen supplies, grocery items
Printer maintenance/support coordination
Equipment check-out
Mail and package receiving/shipping
Maintaining common areas (Basic cleaning of kitchen and conference rooms)
Building maintenance coordination
Parking for guests and updating Teams posts related to parking
Qualification
Required
Strong time‑management and organizational skills
Exceptional attention to detail and follow‑through
A positive, service‑oriented mindset
Ability to juggle priorities and support multiple team members
Professional communication skills and a welcoming presence
Genuine enthusiasm for helping colleagues and clients
Must have a working knowledge of Microsoft Office, which includes Microsoft Word, Excel, PowerPoint, and Outlook
Knowledge of administrative and clerical procedures, along with strong customer service principles
Ability to type 50 wpm
Thrive in a fast‑paced, team‑oriented environment with diverse personalities and work styles
Communicate effectively with staff at all levels and external partners
Learn and use specialized software programs as needed
Maintain composure under pressure while managing multiple tasks and interruptions
Follow instructions accurately, organize details effectively, and complete assignments on time
Read, write, and interpret instructions, correspondence, reports, safety information, and procedural materials
Demonstrate strong written and verbal communication skills with proper grammar and punctuation
Handle confidential and sensitive information with discretion
Preferred
Associates degree (A. A.) or equivalent from two-year college or technical school preferred; or six months to one-year related experience and/or training; or equivalent combination of education and experience
3-5 years prior receptionist/administrative assistant experience preferred
Experience with Adobe Suite (Acrobat Pro, InDesign, Photoshop, Illustrator) preferred
Benefits
Annual bonus
Success sharing bonus program
401(k) guaranteed contribution
Paid parental leave
Medical, dental and life insurance plans
PTO
Short- and long-term disability programs
Company
HGA
HGA is a national interdisciplinary design firm committed to making a positive, lasting impact for our clients and communities through research-based, holistic solutions.
1001-5000 employees
H1B Sponsorship
HGA has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2024 (5)
2023 (12)
2022 (1)
2021 (3)
2020 (7)
Funding
Current Stage
Late StageLeadership Team
Mia Blanchett
CEO
Recent News
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