Apptronik · 3 hours ago
Executive Assistant
Austin, TX
Full-time
Onsite
Senior Level
6+ years expApptronik is a human-centered robotics company developing AI-powered robots to support humanity in every facet of life. They are seeking an experienced Executive Assistant to support the Chief Operating Officer and provide remote support for other executives, focusing on complex calendar management and administrative execution.
Artificial Intelligence (AI)Industrial AutomationMachinery ManufacturingRobotics
Responsibilities
Own complex calendaring for the COO (and provide overflow support to the CCO and CFO), including proactive conflict resolution, prioritization, and meeting hygiene (agendas, pre-reads, correct attendees, buffers)
Coordinate on-site meeting logistics: conference rooms, AV, and day-of support to keep meetings on track
Support the COO’s internal operating rhythm: scheduling COO staff meetings, leadership touchpoints, and recurring execution cadences
Plan and run COO staff offsites (agenda support, rooms, catering, materials, and follow-ups)
Manage expenses in Concur: timely submission, correct allocations, receipt hygiene, and coordination with Finance as needed
Create lightweight tracking mechanisms for the COO (action items, follow-ups, key deliverables) to reduce dropped threads
Maintain high discretion handling sensitive information across people, commercial, and financial topics
Partner with internal teams (Finance, People, IT, Facilities) to unblock administrative needs quickly
Qualification
Required
6+ years experience as an Executive Assistant supporting senior leaders in a high-velocity, technology company environment (startup, hardware, manufacturing, robotics, or similar preferred)
Demonstrated strength in calendar management and priority triage (protecting executive time while keeping stakeholders aligned)
Strong written and verbal communication; crisp follow-through and attention to detail
High judgment, discretion, and professionalism with confidential matters
Fluency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and collaboration tools (Slack/Zoom or equivalent)
Operational mindset: anticipates needs, flags conflicts early, and proposes options rather than escalating raw problems
On-site availability in Austin, 5 days/week; minimal travel required
6+ years of relevant Executive Assistant experience supporting c-suite executives
Preferred
Bachelor's degree preferred, or equivalent relevant experience
Experience with expense tools—Concur preferred
Company
Apptronik
Apptronik is a robotics company that designs and builds human-centered robotics systems.
51-200 employees
H1B Sponsorship
Apptronik has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (22)
2024 (5)
2023 (5)
2021 (3)
2020 (2)
Funding
Current Stage
Growth StageTotal Funding
$762.79MKey Investors
Humanoid GlobalTerex
2025-11-25Series B· $331M
2025-10-02Corporate Round· $0.06M
2025-02-13Series A· $403M
Leadership Team
Jeffrey Cardenas
CEO
Nicholas Paine
CTO
Recent News
2026-01-11
2025-12-25
Company data provided by crunchbase