The Mount Sinai Hospital · 5 hours ago
Operations Coordinator II - Surgery
5 E 98th St, New York, NY, 10029, US
Full-time
Onsite
Mid, Senior Level
5+ years expThe Mount Sinai Health System is committed to delivering outstanding patient care and fostering a supportive workplace. The Operations Coordinator II is responsible for overseeing HR, operational, and strategic initiatives within the Surgery department to ensure efficient operations and support for faculty and staff.
Hospital & Health Care
Responsibilities
Manage and process HR transactions for faculty and staff (e.g. invoices, reimbursements, moonlighting payments, bonuses, one-time supplements, incentives, OT, new positions, salary source changes, WIOD, etc.)
Oversee FMLA submissions and calculations, coordinating with HR and employees
Support visa processing for international faculty and staff
Direct fund requests and tracking for faculty practices, grants, clinical trials, and gifts
Coordinate payroll, time and effort reporting, and maintenance of on-call coverage schedules supporting both faculty and staff
Track physician contracts and maintain records of reimbursable expenses (e.g. CME, travel, etc.)
Train staff in procurement, HR systems, and internal processes (e.g., Sinai Cloud)
Oversee and approve access and service requests (e.g., Sail Point, Cybersecurity, ServiceNow)
Track and manage equipment and IT asset distribution
Prepare and submit Purchase Orders and check requests for clinical practices and departmental events in coordination with vendors, Accounts Payable, etc
Submit and manage internal and external agreements, including consulting contracts
Coordinate with internal auditors to ensure compliance (e.g. attestations for time and effort reports)
Serve as liaison between new faculty and the Dean’s Office
Collaborate with department leadership to support various initiatives
Ensure smooth onboarding and integration of new faculty and staff
Qualification
Required
Associate's degree, or equivalent work experience
5 years related experience required or 3 years of related experience with a Bachelor's or advanced degree
Proficiency in Microsoft Office, especially Excel; familiarity with financial reporting tools and systems preferred
Strong communication, organization, and interpersonal skills
Demonstrated ability to manage multiple priorities in a fast-paced environment
Exceptional attention to detail
Preferred
Bachelor's degree preferred
Familiarity with financial reporting tools and systems preferred
Company
The Mount Sinai Hospital
The Mount Sinai Hospital is one of the nation's oldest, largest, and most respected hospitals, and a member of the Mount Sinai Health System.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Michael Pastier
Senior Vice President / Chief Financial Officer
Scott Lorin, MD, MBA
President, Chief Operating Officer
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