U.S. District Court, Eastern District of Michigan · 6 hours ago
Case Administrator I
Detroit, MI
Full-time
Onsite
Entry Level
1+ years expU.S. District Court, Eastern District of Michigan is seeking a Case Administrator I to serve as the face of the Court to the public and attorneys. The role involves maintaining and processing case information, managing the progression of cases, and providing administrative support in an office setting.
Judiciary
Hiring Manager
Sharon Gracey
Responsibilities
Answer and route incoming calls and provide case and general procedural information to attorneys, pro-se litigants, the public and others. Assist the public in use of computerized databases. Provide forms or copies via mail or e-mail as required
Scan documents, pickup, sort and process mail, records management, which includes filing, archiving, and maintaining court files
Receive and review incoming documents to determine conformity with appropriate local and/or federal procedural rules. Ensure data quality
Check for prior or prohibited filing. Monitor for release of exhibits and sealed documents. Verify and issue summons, subpoenas, writs of garnishment/execution. Verify attorney’s authority to practice
Sort, classify, and file case records. Retrieve files and make copies of records for court personnel, attorneys and public. Certify court documents
Create, process and open new cases. Assign case numbers to judges and/or magistrate judges on a random basis. Open cases in case management system. Docket initial opening events
Prepare basic correspondence in response to general inquiries from attorneys pro se litigants and prisoners. Inform customers of required fees
Prepare, ship, and retrieve records from the appropriate Federal Records Center
Operate a variety of copying and records equipment. Assist the public in use of computerized databases
May record court proceedings using electronic sound recording equipment and create electronic log notes of proceedings. May be required to play back proceedings. May need to ensure in advance that electronic sound recording equipment is in working order and notify information technology staff regarding needed maintenance and/or repairs
Provide backup coverage for team members and other departments, as needed
Performs other duties as assigned
Qualification
Required
Consistent, high quality past job performance demonstrating sound ethics and judgement
Ability to do detail-oriented work with limited supervision
An attendance record that indicates reliability/commitment
Excellent verbal and written communication skills (grammar, spelling, punctuation, etc.)
Excellent organizational and time management skills
Strong analytical reasoning skills
Ability to take initiative, manage multiple tasks, respond to requests on short notice and meet stringent deadlines
Ability to be tactful and work cooperatively with others, including judicial officers, the public and colleagues
Proficient in the use of Microsoft Word and Excel; in conducting internet searches; in using e-mail applications and in the use of computer file structure and other computer applications
High school graduation or equivalent with a minimum of one year of specialized experience as defined below
For placement above the minimum, at least two years of specialized experience is required
Specialized experience is defined as progressively responsible administrative support experience in a professional office setting requiring the regular and recurring application of administrative procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involves the routine use of specialized terminology and automated technology for word processing, data entry and report generation
Preferred
Customer service experience
Experience using Microsoft Office products and Adobe Acrobat
Benefits
Federal Court employees receive local benefits outlined here.
Federal Court employees receive national benefits outlined here.
Company
U.S. District Court, Eastern District of Michigan
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase