Florida Gulf Coast University · 2 hours ago
Administrative Assistant
Fort Myers, FL
Full-time
Onsite
Mid, Senior Level
6+ years expFlorida Gulf Coast University is seeking an Administrative Assistant to provide support to the Bower School of Music & the Arts. The role involves managing calendars, coordinating travel, preparing correspondence, and assisting with various departmental projects and operations.
Higher Education
Responsibilities
Provides administrative assistance to the Music Program and director, including managing departmental calendars, coordinating travel, preparing correspondence, and assisting with presentations, and reports
Serves as the Bower School of Music liaison to various constituents through correspondence, phone, and in-person contact, including responsibility for unit reception
Coordinates a wide variety of projects, such as events, meetings, auditions and special projects, including scheduling spaces, equipment, and rehearsals
Maintains departmental records, filing systems, calendars, course schedules and room-use charts, ensuring accuracy and confidentiality
Coordinates office operations related to personnel and budget activities, including preparing, verifying and processing departmental forms, facilitating payments in Workday, and reconciling P-Card/T-Card purchases
Prepares and verifies paperwork for payments made through Music Program’s Foundation funds, including contractors, travel and other expenses
Collects information, conducts research, and prepares materials for use in management or departmental discussions/meetings or for decision-making purposes
Interprets policies, procedures, rules and regulations, and provides input into development of new policies and processes
Creates or maintains unit filing systems or workflows, and maintains confidential information
Drafts or reviews correspondence and other documents, including memos, letters and spreadsheets. Prepares printed programs for concerts and recitals in collaboration with ensemble directors, faculty and students
Maintains office supply inventory, equipment and general facility management in collaboration with the Coordinator of Music Budgets & Scholarships. Interacts with vendors and serves as a contact for space, equipment or facility issues; serves as key custodian
May supervise or serve as a lead for front desk student workers or OPS staff
Provides transactional maintenance of funds and accounts for unit or department
May serve as liaison to FGCU Foundation and other supporting agencies
Assists with developing and maintaining Bower School of Music Alumni contact list
Serves as the Committee Admin for all Music Program faculty hires
Performs other job-related duties as assigned
Qualification
Required
This position requires a high school diploma and six years of full-time experience directly related to the job functions
Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook)
Any appropriate combination of relevant education, experience, and/or certifications may be considered
Preferred
Bachelor's Degree from an accredited institution in Music, Arts, Education or appropriate area of specialization
Work experience in a higher education setting
Experience with Ellucian Banner, Cognos, and Gulfline
Company
Florida Gulf Coast University
Florida Gulf Coast University is a school in Fort Myers.
1001-5000 employees
H1B Sponsorship
Florida Gulf Coast University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (28)
2024 (25)
2023 (8)
2022 (19)
2021 (16)
2020 (4)
Funding
Current Stage
Late StageLeadership Team
Jaffar Ali S.
Director & Co-Founder of Coding Academy
Lauren Leister
Deputy Athletics Director, Chief Operating Officer / SWA
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