Penn State University · 3 hours ago
Administrative Assistant
University Park, PA
Full-time
Hybrid
Entry, Mid Level
$38K/yr - $56K/yr
2+ years expPenn State University is seeking an Intermediate-level Administrative Assistant to join the IT team. This role supports daily operations across the University by managing various administrative tasks and ensuring smooth communication and coordination among staff.
Higher Education
No H1B
U.S. Citizen Only
Responsibilities
Process financial transactions, track expenditures, handle budget revisions, and assist with budget preparation and projections
Manage office supplies and inventory, including ordering, organizing, and distributing materials
Schedule and coordinate meetings, appointments, and events, including booking rooms, arranging catering, and sending invitations
Arrange travel for staff and teams
Oversee administrative tasks related to onboarding and offboarding
Coordinate search committees, including logistics, communications, and candidate scheduling
Manage and support software systems as needed
Maintain accurate and up-to-date information on internal websites
Qualification
Required
General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience; or an equivalent combination of education and experience accepted
Proficiency with Microsoft 365 tools, including SharePoint, OneDrive, Outlook, Word, Excel, and Teams
Experience supporting calendars, meetings, and travel arrangements
Ability and willingness to learn job-related software
Strong attention to detail and organizational skills
Excellent written and verbal communication skills
Ability to work independently and collaboratively in a team environment
Adaptability and flexibility in a dynamic work environment
Benefits
Comprehensive medical, dental, and vision coverage
Robust retirement plans
Substantial paid time off which includes holidays, vacation and sick time
Generous 75% tuition discount, available to employees as well as eligible spouses and children
Company
Penn State University
There’s a reason Penn State consistently ranks among the top one percent of the world’s universities.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Hamza Jamjoom
Co-Founder - Arts & Architecture Student Council
Kara Pytko
Co-founder of Virtual Scientist Webinar Series
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