Boeing · 5 hours ago
Office Administrator (Office Administration)
USA - Mesa, AZ
Full-time
Onsite
Mid, Senior Level
$58K/yr - $78K/yr
5+ years expThe Boeing Company is seeking an Experienced Office Administrator to join the BDS Production Control and Material Management Team. The selected candidate will provide high-level administrative and operational support to the executive team, managing travel, expenses, communications, and events to ensure smooth operations and policy compliance.
AerospaceIndustrial
No H1B
U.S. Citizen Only
Responsibilities
Manage travel and expenses
Arrange complex domestic and international travel and produce detailed itineraries tailored to production and materials schedules
Reconcile expense reports and corporate card charges; prepare packages for executive sign-off and ensure adherence to Boeing travel and expense policies
Keep executives’ calendars running smoothly
Maintain and prioritize calendars for four executives, schedule and reschedule meetings, and manage conference room and virtual meeting logistics
Proactively identify and resolve scheduling conflicts and protect critical blocks of time for production reviews and materials planning
Handle communications
Draft, edit, and proof communications (emails, briefings, presentations, memos) on behalf of executives
Screen incoming messages, route items to appropriate stakeholders, and provide concise verbal and written summaries as required
Coordinate events and operations
Plan and execute logistics for executive meetings, material review boards, production reviews, and off-site events (catering, A/V, agendas, attendee coordination)
Order office and meeting supplies, coordinate with facilities and vendors, and support workspace needs specific to Materials Management and Production Control
Track and report status
Maintain visibility of travel, schedule, and expense status for the executive team
Produce concise status updates, dashboards, or trackers to ensure transparency, timelines alignment, and compliance with internal policies
Confidentiality and stakeholder management
Handle sensitive information discreetly and maintain high confidentiality
Build productive relationships with cross-functional teams (Supply Chain, Manufacturing, Facilities, Finance) to facilitate priorities and action items
Qualification
Required
5+ years of administrative or executive support experience, preferably supporting multiple senior leaders
Experience managing complex travel itineraries and corporate expense processes
Proficiency with calendar platforms (Outlook/Exchange), travel booking tools, expense systems, and Microsoft Office or Google Workspace
Ability to prioritize competing demands, work independently, and escalate issues appropriately
Demonstrated professionalism and discretion handling confidential executive matters
This position must meet U.S. export control compliance requirements. To meet U.S. export control compliance requirements, a 'U.S. Person' as defined by 22 C.F.R. §120.62 is required. 'U.S. Person' includes U.S. Citizen, U.S. National, lawful permanent resident, refugee, or asylee
Preferred
Experience supporting manufacturing, supply chain, or materials management leadership
Familiarity with Boeing policies, SAP, or other enterprise systems used for travel/expenses and procurement
Event planning experience for technical reviews and cross-functional senior forums
Benefits
Health insurance
Flexible spending accounts
Health savings accounts
Retirement savings plans
Life and disability insurance programs
Programs that provide for both paid and unpaid time away from work
Company
Boeing
Boeing offers commercial, defense airplanes, space, security systems, and global services.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
CJ Nothum
CEO & Executive Communications, Senior Manager
Colton Engelke
CEO and Executive Communications
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