Thompson Hine LLP · 5 hours ago
Litigation Legal Assistant
San Mateo, CA
Full-time
Onsite
Mid, Senior Level, Lead/Staff
$67K/yr - $125K/yr
10+ years expThompson Hine LLP, an AmLaw 200 firm, is currently seeking a Litigation Legal Assistant in their Silicon Valley, California office. This role involves providing secretarial and administrative assistance while managing workflow for multiple attorneys, ensuring effective collaboration and client service.
AdviceConsultingLegal
Hiring Manager
DeMons Hambrick
Responsibilities
Assists with drafting of basic pleadings, including, but not limited to, notices of appearance, pro hac vice admissions, summons, complaints, and motions
Arrange for court reporters/videotape technicians
Assists with pleading & exhibit binders/trial notebooks
Proficient in computer applications and other office equipment
Drafts correspondence, memoranda, and other legal documents to be reviewed by attorney/practice manager
Answers telephone calls, takes messages or sends callers to voicemail system if preferred
Ensures that outgoing mail is delivered timely. If necessary, routes mail to specific delivery service and follows up on timely delivery
Establishes and maintains calendar, contact lists, and deadline reminder systems
Requests new files through Business Intake and requests and follows up on conflict-of-interest checks with Records Department. Maintains attorney and general office files. Reviews and prepares files to be closed when matters are complete
Maintains good customer service with external and internal clients; observes confidentiality of attorney-client relationship
Makes appointments and travel arrangements for attorney(s)/practice manager(s)
Enters attorney and time into the timekeeping system
Works with Billing Department and billing attorney to review and revise billing Prebills. Assist in finalizing bills for client mailing
Works closely with administrative support staff (word processing, receptionists, Business Intake, Office Services, accounting and billing, etc.)
Performs other tasks and responsibilities as requested
Proficient with software and terminology relevant to practice group area
Working knowledge of internet use for research purposes
Docketing/Calendaring with knowledge of California rules
Working knowledge of the court system and procedures, if applicable to practice group area
Qualification
Required
High school diploma or equivalent
Up to 10 years of Administrative or legal secretarial experience. Litigation experience preferred
Excellent proofreading skills and accuracy. Perform editing (e.g. punctuation, grammar, spelling) of routine law office correspondence and legal case matters
Trial experience preparing and filing trial related pleadings
TOC/TOA using word program (Litera)
Verify calculations on forms and documents
Good understanding of law office policies and procedures
Work independently
Ability to apply grammar, spelling, and punctuation skills
Excellent organization skills and able to prioritize numerous tasks and complete them under time restraints
Possesses interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys, and staff and is a team player
Excellent computer skills and experience with Windows 7/Microsoft 2010 Suite
Type a minimum of 75 wpm
Ability to handle multiple tasks under pressure
Flexible and adjusts work schedule, if required
Regular attendance and punctuality are essential functions of this job
Excellent customer service skills and telephone etiquette are mandatory
This position requires the employee to work onsite at a specified Thompson Hine office location based on a schedule determined by the Manager for the benefit of the department and firm. Changes to the location and/or schedule must be approved by the Manager and Human Resources. This position is not eligible for remote work absent the employee's office working in business continuity mode
Preferred
Some college course work
Notary Public
Benefits
Medical
Dental
Vision insurance
Paid Time Off (PTO)
Company
Thompson Hine LLP
Thompson Hine LLP, a full-service business law firm with over 400 lawyers in 11 offices, was ranked number 1 in the category "Most innovative North American law firms: New working models" by the Financial Times and was 1 of 7 firms shortlisted for The American Lawyer's inaugural Legal Services Innovation Award.
501-1000 employees
H1B Sponsorship
Thompson Hine LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
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2024 (1)
2023 (1)
2021 (1)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Marc Minor
Senior Counsel
Recent News
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