Claremont McKenna College · 5 hours ago
Administrative Assistant for Student Life
Claremont
Full-time
Onsite
Entry Level
$23/hr - $25/hr
2+ years expClaremont McKenna College is seeking an Administrative Assistant for Student Life to provide comprehensive administrative and clerical support to the Student Life team within the Dean of Students Office. The role includes budget support, serving as a point of contact for students and visitors, and assisting with student organization operations and event planning.
Career PlanningEducationHigher EducationUniversities
Responsibilities
Provide budget support, including processing invoices, ad hoc forms, journal entries, reimbursements, deposits, credit card reconciliations, petty cash, and program/applications fees. Assist with budget tracking and expense planning
Serve as a first point of contact for students and visitors, greet guests, answer the main DOS phone line, respond to general inquiries, and refer questions to appropriate staff
Support student organization operations, including purchases, budget tracking, and equipment checkout
Regularly assist students with questions about event planning and student activities
Prepare annual reports for Shure and Crown Fund usage
Track donor gift usage for student groups and Student Engagement programs and maintain the division-wide gift database
Assist with student employee processes (ASCMC positions and Student Engagement student staff), including HR paperwork and stipend payments
Oversee the DOS motor pool (three minivans), including approving requests, check-in/check-out, maintenance tracking, insurance and registration, driver authorization requests, gas reconciliation, and GPS tracker maintenance
Review event registrations and manage reservations for student spaces and Heggblade meeting rooms
Provide logistical support for Student Engagement events
Monitor and respond to emails in the Student Engagement general inbox
Maintain accurate student travel information for Clery Act reporting
Manage digital signage in Collins Dining Hall, The Hub, and Heggblade
Oversee ticket sales for local entertainment and office-sponsored events
Manage the board game inventory and distribution for student use
Manage Dean of Students Office giveaway and merchandise inventory and storage
Provide back-up support to other administrative staff in the Dean of Students Office
Ensure the Heggblade lobby, conference rooms, and kitchen are clean, stocked, and well-maintained. Coordinate needs with the Executive Assistant for Student Affairs and DOS administrative staff
Assist in supervising DOS student office assistants
Perform other duties as assigned
Qualification
Required
Bachelor's degree, or any combination of education and experience that provides the required knowledge, skills and abilities is required
A minimum of two years of office experience with increasing responsibility is required
A valid driver's license and the ability to be insured under the College's authorized driver's policy are required to drive college-owned vehicles
Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities
Preferred
Experience at an academic institution is preferred
Benefits
Health, dental, and vision plans
Flexible spending accounts
Health savings accounts
Paid vacation
Sick, and holiday time
Retirement benefits
Basic and voluntary life insurance
Dependent tuition remission
Ride share incentives
And more
Company
Claremont McKenna College
Claremont McKenna College is a Career Planning company.
201-500 employees
H1B Sponsorship
Claremont McKenna College has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (7)
2024 (6)
2022 (5)
2021 (2)
2020 (4)
Funding
Current Stage
Growth StageTotal Funding
$40MKey Investors
W. M. Keck Foundation
2021-12-03Grant· $40M
Leadership Team
Erin Watkins, CPA, CFA
Vice President of Business, Chief Financial Officer
Sharon K. Basso, Ed.D.
Executive Vice President and Chief Operating Officer - Acting President Fall 2023
Recent News
2025-12-11
Crunchbase News
2025-12-10
2025-12-09
Company data provided by crunchbase