Chubb · 7 hours ago
Branch Office Coordinator
1133 Westchester Avenue, White Plains, NY, 10604, US
Full-time
Onsite
Mid, Senior Level
$57K/yr - $80K/yr
5+ years expChubb is a world leader in insurance, providing a diverse range of insurance products and services. They are seeking a Branch Office Coordinator to perform executive administrative duties for the White Plains/Albany Branch Manager, including managing schedules, coordinating communication, and overseeing branch operations.
Commercial InsuranceFinancial ServicesHealth InsuranceInsuranceMortgageRisk Management
Responsibilities
Effectively partner and coordinate closely with the Marketing Manager and Branch Manager
Provide administrative support to the White Plains/Albany Branch team
Proactively manage the Branch and Branch Manager’s schedule ensuring that the Branch Manager is aware of priority issues
Effectively engage and collaborate with White Plains/Albany Branch Leaders
Coordinate all external and internal communication related to the Branch
Provide oversight for branch expense budget and create timely monthly reports to the Branch Manager
Maintain external and internal distribution list in support of branch associated events and communication efforts
Manage branch facilities in conjunction with our regional facilities manager
Assist with the coordination and management of all logistics related to Branch onsite and offsite meetings, as well as events hosted by and for the White Plains/Albany Branch
Process expense reports; reconcile and track monthly credit card statements and expenditures in a timely manner
Perform administrative assignments which may require a considerable degree of independent decision making
Create, edit and proofread correspondence
Create and maintain team distribution lists, staff listings, etc
Manage email correspondence including reviewing and responding, filing and forwarding as directed
Manage incoming phone calls and coordinate logistics for visitors including pre-enrollment with Security for building access
Administer programs, special projects, and/or processes as requested
Qualification
Required
5-7 years of demonstrated competence in executive assistant functions
High degree of professionalism and discretion for confidential information
Extensive time and calendar management, gatekeeping and coordination skills
Exceptional organizational skills
Strong analytical skills including ability to decipher data
Critical thinker, open-minded, analytical, and able to solve complicated problems
Superior written and verbal communication skills
Strong interpersonal skills to be able to effectively engage with staff and leaders
Strong attention to detail and accuracy in process and results
Strong analytical skills to anticipate business needs both on a routine and a per case basis
Mastery or strong proficiency of Microsoft Office Suite, especially in preparing presentations in PowerPoint and generating reports from multiple data sources in Excel
Keen interest in learning the insurance business and growing within the organization
Strong independence and can-do attitude to be able to take proactive measures in a fast-paced environment
Preferred
Experience with agency code management is a plus
Familiarity with applications such as Survey Monkey, WebEx, Tracker, PAS, PeopleSoft, and/or Concur is a plus
Project management experience a plus
Benefits
Chubb offers a comprehensive benefits package, more details on which can be found on our careers website.
Company
Chubb
Chubb is a mortgage firm that offers risk management, property, health, personal, business, health, home, and life insurance.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$10.25BKey Investors
Berkshire Hathaway
2025-08-04Post Ipo Debt· $1.25B
2024-07-29Post Ipo Debt· $1.3B
2024-05-15Post Ipo Equity· $6.7B
Leadership Team
Annmarie Dugan Hagan
CFO Operations Technology & Transformation Chubb Group
John Keogh
President & Chief Operating Officer
Recent News
Media OutReach Newswire
2026-01-22
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2026-01-14
2026-01-08
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