SurgiShop · 8 hours ago
Executive Assistant
Lutz, FL
Full-time
Onsite
Mid Level
$45K/yr - $50K/yr
3+ years expSurgiShop is seeking an Executive Assistant to provide high-level administrative support to multiple executives and ensure the smooth day-to-day running of the business. This role involves managing calendars, coordinating office operations, and planning events while maintaining strong relationships with leadership. The ideal candidate will excel in multitasking and possess exceptional organizational skills.
Medical Device
Responsibilities
Manage calendars for multiple executives, coordinating schedules and resolving conflicts across the leadership team
Serve as liaison between executives, staff, clients, and external partners, determining urgency and routing matters appropriately
Draft, proofread, and manage emails, letters, memos, and other correspondence on behalf of multiple executives
Prepare and edit reports, presentations, and basic spreadsheets as requested by different executives
Maintain organized digital and physical filing systems for contracts, records, and key business documents.
Serve as the main point of contact for office-related needs, vendors, and service providers
Monitor and order office supplies and equipment; ensure common areas are clean, organized, and functional
Help onboard new employees by preparing workspaces, basic documentation, and orientation schedules
Create and maintain basic office procedures, checklists, and 'how-to' guides to keep operations consistent
Assist with preparing proposals or basic financial documents under executive direction
Track key deadlines (renewals, licenses, insurance, subscriptions) for multiple executives and remind them ahead of time
Collect and organize information needed for decision-making (e.g., vendor comparisons, event quotes, project updates)
Follow up with team members, vendors, and clients on assigned tasks and ensure items are completed on time.
Plan and coordinate internal and external events such as team meetings, trainings, client visits, and company gatherings
Source venues, caterers, and vendors; obtain quotes and manage simple event budgets
Prepare agendas, materials, and attendee communications for meetings and events involving multiple executives.
Arrange logistics (room setup, technology, supplies) and handle onsite coordination during events and key meetings
Schedule and coordinate cross-functional meetings that involve multiple executives and their teams.
Greet visitors and clients in a professional, friendly manner
Qualification
Required
3–5 years of experience as an executive assistant, administrative assistant, or secretary supporting senior-level professionals
Proven ability to support multiple executives simultaneously and manage competing priorities with diplomacy
Exceptional organizational and time management skills with strong multitasking capabilities
Proficient in Microsoft Office or Google Workspace (email, calendar, documents, spreadsheets, presentations)
Clear, professional written and verbal communication skills
High level of discretion and ability to handle confidential information for multiple leaders
Strong attention to detail and a proactive, 'see what needs to be done' mindset
Excellent interpersonal skills and ability to build relationships with diverse executive styles and preferences
Preferred
Experience planning events or coordinating office functions
Comfort working in a small business or entrepreneurial environment with changing priorities
Basic familiarity with bookkeeping software, CRM, or project management tools (e.g., QuickBooks, HubSpot, Asana)
Ability to anticipate needs of different executives and adapt communication style accordingly
Benefits
Health, Vision and Dental Insurance
Paid Time Off
401(K) Matching
Company
SurgiShop
SurgiShop is a trusted third-party distributor of high-quality, OEM-packaged surgical disposables with long shelf lives—delivered at competitive prices.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Nick Derian
Chief Operating Officer
Company data provided by crunchbase