Midwestern University · 7 hours ago
Administrative Coordinator- AZ- Biomedical Sciences
Glendale, AZ
Full-time
Onsite
Mid, Senior Level
5+ years expMidwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. They are seeking an Administrative Coordinator to provide administrative support to the Biomedical Sciences Program faculty, staff, and students, while also leading the office administration and coordinating various program activities.
Higher Education
Responsibilities
Coordinate, organize and lead monthly meetings of the administrative staff to ensure that essential administrative functions of the program are accomplished in a timely and efficient manner
Coordinate program recruitment efforts under the direction of the Program Director, including: identifying and registering for recruitment fairs and arranging travel and accommodations for the Program Director, faculty and staff at in-state and out-of-state recruiting fairs
Coordinate student shadowing at the Multispecialty Clinic and with other MWU programs
Prepare MWU expense reports and check requests for the Program Director
Maintain confidential student records (e.g. student academic progress and enrollment reports) and faculty information (e.g., student’s instructor and course evaluations), and distribute instructor evaluations under the direction of the Program Director
Organize annual on-campus events such as informational events for pre-health advisors, program retreats, graduation banquets and receptions, research forums, and faculty recruiting
Create, maintain, and distribute meeting minutes for program meetings and assigned program committees
Coordinate analysis of program data related to attrition, admissions, and student outcomes for program self-assessment Committee
Coordinate program admissions records and tracking for the program Admissions Committee
Maintain the Program Director’s calendar and coordinate the general Program calendar
Make annual changes to the program catalog and website
Liaison with other college departments and programs
Greet and assist students and visitors when they enter the program suite
Serve as the primary point of contact for general inquiries made via email and telephone
Order general office supplies and equipment
Assist with additional projects and events as assigned
Qualification
Required
Bachelor's degree strongly desired
High School diploma or GED with 5 years of administrative experience required
Excellent organizational skills, possess the ability to prioritize and conduct themselves in collegial manner required
A minimum of 3 years' supervisory experience required
Computer proficiency in MS Office (Word, Excel, Outlook) required
Preferred
Associate's degree or equivalent from two-year college/technical school strongly preferred
Previous work experience in an administrative role in the academic environment strongly preferred
Previous experience working with students and faculty highly desired
Extensive knowledge of CARS and MS Access system desired
Benefits
Medical, dental, and vision insurance plans
Life insurance
Short/long term disability
Pet insurance
Flexible spending accounts including healthcare reimbursement and child/dependent care account
Paid holiday’s
Sick/flex days
Personal days
Vacation days
403(b) retirement plan
Tuition reimbursement
Child care subsidy reimbursement program
Identity theft protection
Employee assistance program
Wellness facility on-site with a fully equipped fitness facility
Company
Midwestern University
Founded in 1900, Midwestern University is a not-for-profit graduate institution of higher education offering degrees in the health sciences on two campuses.
1001-5000 employees
H1B Sponsorship
Midwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (9)
2024 (8)
2023 (3)
2022 (12)
2021 (12)
2020 (5)
Funding
Current Stage
Late StageLeadership Team
Joshua Baker
Vice President and Chief Academic Officer for Optometry, Pharmacy and Veterinary Education
Kathleen Player
Chief Academic Officer and VP of Health Science Education and VP of Clinic Operations
Company data provided by crunchbase