Frontline Wildfire Defense · 13 hours ago
Senior Payroll Specialist
United States
Full-time
Remote
Mid, Senior Level
$105K/yr - $125K/yr
7+ years expFrontline Wildfire Defense is a company focused on innovative wildfire safety solutions. The Senior Payroll Specialist will manage all aspects of payroll operations, ensuring accurate and compliant payroll processing while serving as a subject matter expert for multi-state payroll and payroll tax compliance.
AppsConsumer ApplicationsPublic SafetySecurityService Industry
Hiring Manager
🚀Jackie Hemlock
Responsibilities
Process multi-state payroll for hourly and salaried employees and 1099 contractors, including commissions, bonuses, and equity compensation using QuickBooks Online
Ensure compliance with payroll tax regulations and wage & hour laws across all operating states
Create and manage payroll tax accounts when employees are hired in new states
Serve as the primary owner of payroll systems and processes
Support payroll audits and ensure timely and accurate submission of payroll tax filings and required state and federal reports
Process multi-state payroll for both hourly and salary employees, and 1099 contractors, commissions, bonuses, and other special payments using Quickbooks online
Completes payroll operational activities including adjustments, audits, reporting, regulatory filing, etc
Create new payroll tax accounts when an employee is hired in a new state
Manage payroll tax reporting for multiple states. Maintain a thorough tracking system for payroll tax frequencies, unique circumstances, and ensure QBO is set up correctly
Manage proper benefit deductions and reporting with HR
Submit FSA and HSA contributions after each payroll
Manage all onboarding and reporting required for new hires
Maintain accurate and confidential employee payroll records, including new hires, terminations, changes in compensation, and benefits
Manage complex commission tracking and maintain commission statements for the internal sales team
Reconcile all payroll-associated accounts on both the P&L and B/S
Reconcile monthly health insurance invoices and 401k deductions
Troubleshoot errors with QB Time, whether it be employee errors, exporting, mapping, etc
Ensure all labor associated to a project is imported correctly on the QB job costing module
Understand the purpose of all QB Time fields including Classes, Service Items, Billable, etc
Preparing periodic payroll reports for review by management
Monthly Worker’s Compensation reporting
Spearhead the implementation and adoption of the following: QuickBooks Online to ADP Workforce & QB Time Tracking to Service Titan Time Tracking (Target Implementation Kick-Off Q1 2026)
Mileage tracking in Ramp
Qualification
Required
Minimum of 7–10+ years of experience in payroll, including multi-state payroll processing
Construction industry experience
Strong understanding and hands-on experience with Non-qualified Stock Options (NSO) and Incentive Stock Options (ISO)
Proficiency in Google Suite, QuickBooks Online and QB Time (formerly TSheets)
Experience with blended rate calculations
Experience managing complex commission structures, including tracking and processing
Working knowledge of basic accounting principles and payroll best practices
Understanding of the Job Costing module in QuickBooks Online
High level of numerical aptitude with exceptional attention to detail and accuracy
Ability to multi-task effectively, work well under pressure, and maintain strong organizational skills
Excellent communication, interpersonal, and time management skills
Preferred
Bachelor's degree in Human Resources, Business Administration, or a related field
Experience with Sage Intacct, ADP Workforce, ServiceTitan, Expensify, and Ramp
Strong analytical skills with the ability to identify issues and propose effective solutions
Benefits
Company-provided equipment.
Medical, Dental, and Vision insurance.
401(k) Plan.
Flexible time-off policy + 10 paid holidays per year.
Remote-Based work environment, offering autonomy and flexibility
Company
Frontline Wildfire Defense
Frontline protects homes and businesses from wildfires using tracking software, satellite connectivity, and onsite sprinkler systems.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$54.4MKey Investors
NorwestWyoming Business CouncilEchelon
2025-10-28Series A· $48M
2025-10-28Secondary Market
2023-10-11Series Unknown
Leadership Team
Harry Statter
Founder and CEO
Recent News
alleywatch.com
2025-11-03
Company data provided by crunchbase