University of Pittsburgh · 13 hours ago
Senior Administrative Assistant
Pittsburgh, PA
Full-time
Onsite
Senior Level
5+ years expThe University of Pittsburgh is seeking a dedicated and highly organized individual to join their administration team as a Senior Administrative Assistant. This role involves providing primary administrative support to key leadership roles within the Aging Institute, coordinating educational programs, and ensuring efficient office operations.
Higher Education
No H1B
Responsibilities
Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments
Provide primary administrative support to the Director of the Aging Institute, the Administrative Director, and several faculty in key leadership roles
Serve as the primary coordinator for Aging Institute educational programs which include a monthly research seminar series and an annual Research Day event
Provide high-level administrative support to ensure efficient operation of the office
Perform a variety of complex administrative and clerical tasks, including, but not limited to, managing schedules, handling communications, organizing files, preparing reports, and coordinating office functions
Work with minimal supervision, exercise sound judgment, and handle sensitive information with discretion
Effectively communicate via written and verbal communication, ability to stay organized, being able to schedule and coordinate meetings, support financial tasks, maintain office supplies, and provide daily support to all faculty and staff
Qualification
Required
Supports senior level roles in a wide variety of complex administrative and office functions
Provides primary administrative support to the Director of the Aging Institute, the Administrative Director, and several faculty in key leadership roles
Serves as the primary coordinator for Aging Institute educational programs which include a monthly research seminar series and an annual Research Day event
Provides high-level administrative support to ensure efficient operation of the office
Performs a variety of complex administrative and clerical tasks, including managing schedules, handling communications, organizing files, preparing reports, and coordinating office functions
Works with minimal supervision
Exercises sound judgment
Handles sensitive information with discretion
Effectively communicates via written and verbal communication
Ability to stay organized
Ability to schedule and coordinate meetings
Supports financial tasks
Maintains office supplies
Provides daily support to all faculty and staff
Must be able to move swiftly between office spaces
Must be able to lift and carry 15 pounds
Minimum Education Level Required: Associate's Degree
Minimum Years Of Experience Required: 5
Combination of education and relevant experience will be considered in lieu of education and/or experience requirement
Required Documents: Resume, Cover Letter
Preferred
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office equipment
Strong organizational skills
Excellent verbal and written skills
Ability to prioritize tasks
Manage multiple responsibilities
Meet deadlines
Demonstrate ability to work independently and part of a team
Past experience handling confidential information with integrity
Company
University of Pittsburgh
The University of Pittsburgh is a top-ranked, public institution in Pennsylvania and a member of the Association of American Universities of leading research universities.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Alexandra Costlow
Communications Specialist for the CFO / SVC Office
Narahari Sastry
Senior Vice Chancellor & CFO
Recent News
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