Safety Worxs, LLC · 4 hours ago
Administrative Assistant, TX
Taylor, TX
Full-time
Onsite
Entry Level
$17/hr - $24/hr
1+ years expSafety Worxs is seeking a detail-oriented Safety Administrative Assistant to join their on-site team in the NE Austin Metro area. This role involves managing high-volumes of data entry, coordinating safety documentation, and overseeing office management tasks.
Construction
Responsibilities
Oversee the issuance, renewal, activation, and deactivation of site access badges in compliance with company’s security protocols
Maintain accurate and current records in the badging system
Ensure all personnel have completed background verification, orientation, and required safety training prior to badge issuance
Manage the process for lost, damaged, or stolen badges; ensure documentation and incident reporting are completed
Track badge expirations and coordinate timely renewals
Maintain organized digital and physical files of all badging forms, photos, and authorization records for audit readiness
Support audits and investigations related to access control or security incidents
Prepare weekly and monthly reports as needed
Serve as the main point of contact for all badge-related inquiries from employees, contractors, vendors, and visitors
Collaborate closely with HR, Safety, and Client Security to resolve access issues promptly and professionally
Maintain inventory of badge supplies (cards, lanyards, holders, printers) and ensure operational readiness
Identify opportunities to streamline the badging workflow and improve efficiency and customer satisfaction
Collect, track, and submit large volumes of safety data using Excel and other reporting tools
Communicate with field personnel and management to ensure accurate and timely data reporting
Maintain organized safety records and databases for easy retrieval
Assist with office operations, ensuring all administrative tasks are handled efficiently
Maintain office supplies and coordinate procurement when necessary
Assist in scheduling meetings and training when required
Ensure new employees understand the required administrative processes
Perform other administrative and safety-related tasks as required to support project needs
Qualification
Required
High school diploma or equivalent
1-2 years of experience in an administrative role
Experience handling high-volume data entry and document review
Proficiency in Microsoft Excel
Ability to extract, analyze and report data accurately and efficiently
Strong attention to detail and organizational skills
Excellent communication abilities
Ability to work independently and proactively solve problems
Proven ability to provide high-quality customer service in a fast-paced, high-volume environment
Benefits
Free Healthcare benefits
Dental, vision & life insurance
401k at 4% match
Company
Safety Worxs, LLC
At Safety Worxs we provide an extensive array of safety consulting services, including safety staffing, safety training, and ongoing safety management support.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase