University of Pittsburgh · 6 hours ago
Administrative Assistant II
Pittsburgh, PA
Full-time
Onsite
Mid Level
3+ years expThe University of Pittsburgh is seeking an Administrative Assistant II to provide high-level administrative support to the Emphysema Research Center. The role involves coordinating research participant visits, maintaining calendars, assisting with grant submissions, and managing travel arrangements for faculty and staff.
Higher Education
No H1B
Responsibilities
Will maintain multiple outlook calendars
Will schedule conferences and prepare the room set-up, AV equipment for conference and clean up after the conference
Will build itineraries for recruits and visitors to the Division
Make travel arrangements (air, hotel, ground, and conference registrations) for faculty, staff, and incoming recruits
Will submit expense reports for travel reimbursement via Pitt and UPMC applications
Assist with manuscript preparation, managing reference libraries, biosketch requests, credentialing, licensure, certifications, UPP privileges, CME
Carry out general office duties, such as answering incoming phone calls, greeting visitors, filing, preparing study participant packets, organize, prep and pack files for off-site storage, distributing mail and interdepartmental mail runs
Process purchase orders and invoices in Panther Express for consulting companies
Maintain inventory and ordering of office supplies
Qualification
Required
Proficient in using the Microsoft Office Suite
Strong organizational and communication skills
Minimum of 3 years experience in a related field
Associate's Degree
Must be able to sit/stand for up to 8 hours
Preferred
Cover Letter
Company
University of Pittsburgh
The University of Pittsburgh is a top-ranked, public institution in Pennsylvania and a member of the Association of American Universities of leading research universities.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Alexandra Costlow
Communications Specialist for the CFO / SVC Office
Narahari Sastry
Senior Vice Chancellor & CFO
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