O'Reilly Auto Parts · 18 hours ago
Retail Facilities Operations Facilitator
Springfield, MO
Full-time
Onsite
Entry Level
1+ years expO'Reilly Auto Parts is a company known for its growth and stability. They are seeking a Retail Facilities Operations Facilitator to support the Administration Supervisor in overseeing the administration team and managing vendor operations within the MARS system.
AutomotiveManufacturingRetailWholesale
Responsibilities
Assist the Administration Supervisor in vendor maintenance in the MARS system
Maintain a filing system for all sensitive vendor documents: digital and hard copies
Sets up all new vendors in the MARS system, to ensure required documentation is acquired, before maintenance coordinators award work orders to the vendor
Updates all of the legal documentation and vendor information in the MARS system, so the maintenance coordinators can continue to award work orders to the vendor, i.e. COI maintenance and W-9 maintenance
Assist the Administration Supervisor in compiling completed bidforms and saving them to the departments archive drive for future reference, once a completed bidform checklist has been submitted
Execute New Store set up procedures for newly opened Retail Facilities
Update Shipping Addresses on Grainger Website
Update Work Queue Rules by store for divided states
Send new store email to the newly opened store and the Retail Facilities Coordinator, Re-Occurring Services Team Member, and Sign Team Coordinator that will be responsible for the store
Send email to Re-Occurring Services Team Member when as store has been relocated as well
Create and send Quarterly Cost Comparison Reports for Preventative Maintenance and Maintenance Repairs
Create Divisional, Regional and District Breakdown Reports
Submits report for review to the Retail Facilities Director
Once approved, emails the individual reports to the points of contact for each Region, Division, District and Corporate Leaders
Assist Administration Supervisor in training new maintenance coordinators in administration processes for the department
Trains communication and response formats for Vendor Set-ups
Trains communication and response formats for Invoice Inquiries
Trains on the process for Invoice Coding Standards
Trains on the overall communication standards within the department
Trains both sides of the Admin Team on the MARS system and how they will be using it to perform their individual job duties
Trains both sides of the Admin Team on Lucernex and how they will be using it to perform their individual job duties
Trains on O’Reilly’s and the Departments Policies and Procedures, and how they pertain to their positions
Makes edits/adjustments for team members who have missed punches
Enters any benefit time into the system that a team member may be using for the pay period
Approves payroll at the end of a pay period and submits to the Payroll Department
Create and update Retail Facilities Maintenance Coordinator Maps, Re-Occurring Services Map, Department Layout Sheet and TeamNet Contact List for the department
Make updates to current map when coordinator state responsibilities change.Send the updated map to all departments and points of contact that benefit from/need to know which Coordinator/Re-Occurring Service member is responsible for each state. (Property Management, Project Administrators, Sign Team Coordinators, O’Reilly Receptionist, National Vendors)
Update Excel Spreadsheet found on TeamNet for the Retail Facilities Maintenance coordinators and send updated copy to the TeamNet Administrator responsible for updating the system
Qualification
Required
High School diploma or equivalent
1-2 years' experience working in an office environment
Strong computer skills (Microsoft Office, email, etc)
Good communication skills (verbal and written)
Ability to handle multiple priorities and adapt to change
Ability to work well on a team and independently
Preferred
Associate degree or higher in relevant field
2-4 years' of related experience
Benefits
Competitive Wages & Paid Time Off
Stock Purchase Plan & 401k with Employer Contributions Starting Day One
Medical, Dental, & Vision Insurance with Optional Flexible Spending Account (FSA)
Team Member Health/Wellbeing Programs
Tuition Educational Assistance Programs
Opportunities for Career Growth
Company
O'Reilly Auto Parts
O’Reilly Auto parts is a specialty retailer of automotive aftermarket parts, tools, supplies, equipment and accessories.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$500M2024-08-19Post Ipo Debt· $500M
1993-04-23IPO
Leadership Team
Brent Kirby
President
Greg Johnson
Retired
Recent News
bloomberglaw.com
2026-01-24
2026-01-20
2025-12-29
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