Eide Bailly LLP · 3 hours ago
Administrative Assistant
Des Moines, IA
Full-time
Onsite
Mid, Senior Level
5+ years expEide Bailly LLP is a professional services firm that emphasizes a collaborative workplace culture. They are seeking an Administrative Assistant to coordinate meetings, manage communications, and provide general administrative support to partners and staff.
Business Development
No H1B
Responsibilities
Coordinating various management and committee meetings including reserving resources, ordering catering and recording minutes as needed; ensures follow-up on open discussion points
Coordinating with the marketing team to ensure industry business development objectives are being met
Monitoring executive’s mail and e-mail and determines level of priority; drafts responses or replies by phone or e-mail when necessary
Composing and preparing confidential correspondence, reports, presentations and other complex documents
Ensuring timely and accurate performance on assigned projects
Utilize tax and accounting software and other software applications to complete a wide range of tasks
Assist with new client set up and delivery of client related projects, including report preparation, monitoring client portal and processing uploaded documents and jobs and communicate regularly with partners and managers
Make arrangements for various client or internal staff meetings and department training via conference calls, video conference or in person
Provide general administrative support to partners, managers and staff with integrity and professionalism. Tasks include answering phones and greeting clients, typing, faxing, copying, scanning, emailing, preparing correspondence and PowerPoint presentations, assisting with travel arrangements, preparing expense reports
Participates in and coordinates campus recruitment efforts for their office
Demonstrate an ability to multi-task and meet deadlines
Open to new challenges and assist with special projects as requested
Qualification
Required
You have an Associate's Degree in Business Administration or a related field preferred
You have 5+ years of experience in administrative support; experience working in a professional service or accounting firm preferred
You have excellent organizational and customer relation skills
You thrive in a high-volume, fast-paced work environment with the ability to multitask
You hold yourself to the highest professional standards and maintain strict client confidentiality
You love collaborating and being part of a team with a positive attitude, but also enjoy working alone with limited supervision
You have strong written and verbal communication skills
You can work on multiple projects and meet deadlines by setting priorities with work projects
You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks
You are proficient in Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets
You are proficient in Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions
You are proficient in DocuSign: including creating, sending, and tracking documents for e-signature
You are proficient in Adobe Acrobat: including creating, editing, and commenting on PDFs
You are proficient in Microsoft Outlook and Teams
This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs
Must be authorized to work in the United States now or in the future without visa sponsorship
Benefits
Generous paid time off
Comprehensive medical, dental, and vision insurance
401(k) profit sharing
Life and disability insurance
Lifestyle spending account
Certification incentives
Education assistance
Referral program
Company
Eide Bailly LLP
Eide Bailly helps businesses work smarter — financially, operationally, and strategically.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Carrie Haugen
Eide Bailly BOLD Women Program Co-Founder/Co-Facilitator
Timothy Waufle, CPA
Outsourced CFO and Controller
Recent News
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