Living Invigorating Valuable Experiences ("LIVE") · 3 hours ago
Front Desk Admin Support Clerk
Minot, ND
Contract
Onsite
Mid Level
3+ years expLIVE, LLC is a privately held, SBA-certified, Woman-Owned, 8(a), Small Business located in Atlanta, Georgia, that offers diversified solutions and skilled professionals to meet the needs of our clients. LIVE is seeking a candidate to provide comprehensive administrative and clerical support to the U.S Air Force’s Military and Family Readiness Center at Minot Air Force Base, North Dakota to support their Transition Assistance Program. The role involves managing office operations, preparing correspondence and reports, and ensuring compliance with Air Force guidelines.
Business Consulting and Services
No H1B
U.S. Citizen OnlyHiring Manager
Çağatay Dilek
Responsibilities
Provide administrative and clerical support in accordance with AFI-36-3009, M&FRC program desk guides, AFFIRST training guides, and all applicable Air Force, Air Force Global Strike Command, and local command policies and publications
Prepare, edit, proofread, and finalize a wide range of recurring and non-recurring correspondence, reports, memoranda, forms, and other documents in compliance with administrative and formatting requirements
Compose nontechnical correspondence, including procedural instructions, requests for information, acknowledgments, and notifications
Review incoming and outgoing correspondence, publications, regulations, and directives for accuracy, format, completeness, and procedural compliance, and advise staff of any deviations or deficiencies
Screen incoming mail and electronic communications and route items to appropriate staff, organizations, or offices, or bring matters requiring attention to the supervisor
Establish and manage suspense dates using automated scheduling and calendar systems and notify supervisors of conflicts or deadlines that cannot be met
Receive telephone calls and visitors, determine the nature of requests, and refer callers and visitors to appropriate personnel; personally respond to routine, nontechnical inquiries and provide follow-up as required
Create, update, and maintain office records and files using automated and non-automated systems, including records management systems, electronic publications and forms systems, time and attendance systems, and other administrative tools
Serve as the primary Records Custodian for the M&FRC by establishing, maintaining, purging, and disposing of records in accordance with regulatory requirements and approved file plans
Perform data entry and updates in TAP-related systems, ACCESS databases, and the AFFIRST system
Use multiple office automation software applications to create, revise, format, retrieve, and present documents, spreadsheets, databases, and graphical products
Create charts and graphs for reports and presentations
Create basic macros to streamline administrative tasks and provide user instructions as needed
Perform basic troubleshooting of office systems and software and assist coworkers with common system or application issues
When required, receive, control, log, safeguard, and take appropriate action on classified materials in accordance with applicable security procedures
Qualification
Required
Possesses U.S. citizenship
Possesses a high school diploma or GED
Working knowledge of Microsoft Office applications, particularly Access, Excel, and Word
At least 3 years' experience in administrative, clerical and data entry work including correspondence processing, records management, mail handling, scheduling, file maintenance, and general office operations
Excellent written and verbal communication skills, with an eye for detail and proper grammar
Employees must be proficient in using computer and electronic systems/databases in accordance with administrative and help desk tasks
Familiarity and knowledge of AFI-36-3009, M&FRC program desk guides, AFFIRST training guides, and the AFFIRST and TAP ACCESS database systems
Preferred
Knowledge of and/or experience with Air Force terminology is preferred
Company
Living Invigorating Valuable Experiences ("LIVE")
Founded in 2017, LIVE, LLC is a privately held, certified Woman-Owned, SBA 8(a) Small Business located in Atlanta, Georgia, that offers a diversified set of solution practices and skilled professionals for service.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase