ECS · 15 hours ago
Proposal Analyst
Fairfax, VA
Full-time
Hybrid
Entry, Mid Level
1+ years expECS is a leading mid-sized provider of technology services to the United States Federal Government. They are seeking a Proposal Analyst to support proposal operations, working closely with Proposal Managers throughout the lifecycle of proposal development, and providing administrative and technical support for proposal submissions.
Artificial Intelligence (AI)Cloud InfrastructureComplianceConsultingCyber SecurityInformation TechnologyMachine LearningSecuritySoftware
No H1B
U.S. Citizen Only
Responsibilities
Uses exceptional written and verbal communication skills daily to create, tailor, and edit content
Supports Proposal Managers in such areas as: resumes and past performance references development, tailoring tailors such materials to better meet solicitation requirements
Performs copyediting, formatting and desktop publishing activities on proposal documents. Regularly reviews and copyedits proposals, focusing on desktop publishing, grammar, and style depending on the proposal stage
Participates in meetings with proposal team and other key stakeholders to review win themes, competitive assessments, and proposal strategy
Consolidates color team review comments as required, combining and resolving duplicative feedback items
Regularly liaises with proposal contributors to create responsive Request for Information (RFI) templates. Selects RFI cover designs, creates compliant response outlines, inserts appropriate base content (leveraging AI and other automated tools), and conducts final RFI desktop publishing activities
Supports development of CUI/ITAR RFI responses and proposals in a GCC High environment
Fulfills production activities for hard-copy proposal submissions
Creating compliance matrices, win themes, letters of commitment, letters of authorization, master tracking workbooks, non-disclosure agreements, notices of intent to bid, resumes, past performance, walls of truth and other proposal artifacts leveraging pre-built templates
Managing and reporting on status of letters of commitment and letters of authorization, subcontractor data calls, NDAs, and past performance questionnaires
Builds and maintains SharePoint sites for proposals. Provides consultative guidance on recommended changes to the SharePoint environment
Troubleshoots SharePoint access rights issues
Administers 3rd-party SharePoint access requests
Supports company SharePoint-Salesforce integration initiatives
Supports Proposal Managers by taking notes and recording action items to proposal meetings, including daily tag ups, color reviews, etc
Performs logistics/scheduling activities, manages data calls to subcontractors, supports color team evaluations and White Glove efforts as needed by the Proposal Manager
Conducts coordination with key stakeholders, including 3rd-party members
Administers SharePoint environment for each proposal development opportunity as assigned. This includes site setup, permissions requests, troubleshooting, document filing, and other duties as needed
Performs administrative tasks as needed, including but not limited to scheduling meetings on behalf of Proposal Managers, printing hard copy materials to support onsite meetings, and accurately filing documents in SharePoint
Supports tasks related to business intelligence such as database updates
Ordering and catering meals during work through lunch proposal activities
Ordering PropOps and Strategy Operations office supplies and occasional IT items such as cameras, mice, microphones, etc
Creating Purchase Requisitions for subcontracted labor
Qualification
Required
One or more years of experience serving as a Proposal Coordinator or Analyst in a federal proposal team
At least two years of experience using MS Office Suite with high proficiency in Microsoft Word
Superior attention to detail, organizational, and multitasking skills. Demonstrates ability to effectively manage and prioritize multiple time-sensitive tasks
Strong communication skills, both written and oral. Exceptional writing and/or editing skills are a must
Positive, professional, and team-oriented attitude with a 'no task is unimportant' work ethic. Proactively identifies and addresses potential issues before they escalate into problems
Experience working in a collaborative, deadline-driven environment to draft and edit written content
Bachelor's degree in Communications, English, Journalism, Business, or related field (or equivalent experience)
Extreme attention to detail
While this role offers remote flexibility, occasional travel to ECS offices in Fairfax, VA, and the Washington, DC metro area may be required to support in-person proposal meetings
Preferred
Experience with Microsoft Teams, Microsoft Office, Microsoft SharePoint, Adobe Acrobat, and Deltek Costpoint
CF.APMP Certification
Shipley training
Proven aptitude for formatting, editing, and tailoring written materials for proposals
Top Secret clearance with SCI eligibility
Company
ECS
ECS is a fast-growing 4,000-person, $1.2B provider of advanced technology solutions for federal civilian, defense, intelligence, and commercial customers.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2018-01-31Acquired
2015-04-10Private Equity
Leadership Team
Keith McCloskey
VP / Chief Technology Officer
Ryan Garner
Chief Financial Officer
Recent News
Business Wire
2026-01-22
2025-11-19
2025-03-26
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