Explore St. Louis · 15 hours ago
Executive Assistant to the President and CEO
St. Louis, MO
Full-time
Onsite
Mid, Senior Level
$60K/yr - $70K/yr
5+ years expExplore St. Louis is seeking a highly skilled Executive Assistant to provide comprehensive administrative and organizational support to the President, executive management team, and Board Members. The role involves managing calendars, preparing reports, handling communications, and ensuring compliance with regulations, all while maintaining a high level of professionalism and discretion.
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Responsibilities
Efficiently manage the President’s calendar, schedule meetings, coordinate appointments, review presentations + reports, and arrange complex travel logistics
Serve as the primary point of contact between the President, Board Members, Executive Management team, and internal/external stakeholders; ensuring all written and verbal communications are handled with professionalism and accuracy
Organize agendas, presentations, and essential documentation for meetings; proofreading to ensure that all materials are complete and accurate in advance
Assist in the preparation of materials for board meetings, including the collection & compilation of data, creation of reports, and managing meeting logistics
Execute project management strategies. Lead special projects and initiatives from inception to completion, ensuring deadlines are met and results align with company objectives. Support special projects, create presentation materials, and reports + spreadsheets. Review contracts, assist with preparing and editing presentations, reports, and other documents as needed
Draft, edit, and manage confidential documents, reports, and correspondence with precision. Maintain the confidentiality of sensitive information and materials. Develop and maintain the physical and electronic filing system for department records
Ensure compliance with state regulations and legal standards. Maintain an in-depth understanding of the organization’s structure and operations
Arrange detailed travel itineraries and manage expense reports for the President, ensuring accuracy and timeliness
Plan and execute corporate functions to include logistics for Board Meetings, leadership retreats, conferences, and other business meetings; ensuring all details are meticulously organized
Qualification
Required
Minimum of 5 to 7 years of experience in an executive administrative support role, preferably in the hospitality industry
Strong written and verbal communication skills
Exceptional time management and interpersonal skills with an analytical mindset
Advanced administrative + organizational abilities and high attention to detail with strong proofreading capabilities
Proficiency in office management practices and procedures
Administrative business acumen with proven ability to effectively prioritize multiple projects and meet deadlines in a fast-paced, high-pressure environment
High level of computer literacy, including proficiency in Microsoft Office (Word, Excel, PowerPoint) and other software applications
Demonstrated ability to maintain and handle confidential information with discretion and professionalism
Effective problem-solving and customer service skills with a commitment to excellence
Ability to work independently while also functioning as a collaborative team member
A professional attitude and comfort level in maintaining effective business relationships and engaging with senior executives, Board Members and stakeholders across all levels of the St. Louis hospitality community
Willingness and ability to work flexible hours as required, including evenings + weekends and holidays
Preferred
Bachelor's degree in business administration or a related field
Familiarity with CRM software (i.e. SimpleView)
Experience with board governance and preparation of board materials for meetings
Experience in event planning and coordination
Knowledge of the St. Louis hospitality industry
Active Notary Public license or willingness to obtain certification upon hire
Benefits
Employee assistance program
Flexible schedule
Flexible spending account
Life insurance
Retirement plan
Company
Explore St. Louis
Explore St. Louis professional staff includes the marketing, sales, services, and convention center staff all under one roof.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Brad Dean
President & Chief Executive Officer
Recent News
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