Dignity Health · 19 hours ago
Administrative Coordinator II
Phoenix, AZ
Full-time
Onsite
Entry Level
$19.01/hr - $24.24/hr
2+ years expDignity Health is a not-for-profit hospital that provides a wide range of health, social and support services. The Translational Research Administrative Coordinator plays a critical role in ensuring the efficient and compliant operation of BNI Research laboratories and core facilities, providing administrative logistical and operational support for research projects.
Health CareHospitalMedicalNon Profit
Responsibilities
Monitor temperature monitoring systems for critical equipment identifying and addressing out-of-range or malfunctioning units
Respond promptly to core freezer and LN2 alarms to ensure sample integrity
Conduct daily shipping/receiving verifications and research area walkabouts to identify and resolve operational issues
Review and process various REDCap forms to ensure timely approvals and requestor notification (Travel Requests Capital Requests Incoming/Outgoing Shipments etc.)
Process and manage shipping labels (e.g. FedEx) as requested
Coordinate procurement activities including placing orders through Lawson Amazon Staples and other vendors
Draft and distribute mass communications to research personnel as needed
Initiate and follow up on Facilities and Environmental Services (EVS) requests
Address miscellaneous emergent requests and duties as assigned
Update research monitor information and content
Monitor the BNI Research Website for necessary updates including grants publications and personnel changes
Coordinate the BNI Neuroscience Conference including executing speaker contracts collecting presentation information scheduling faculty meetings arranging catering sending invitations updating research monitors and facilitating seamless conference execution from setup to teardown
Process speaker honorariums and travel expense requests for seminars
Track and verify LN2 deliveries ensuring physical verification of tanks
Ensure timely delivery of dry ice and Sparkletts water
Conduct audits of core -80 freezer occupants addressing "extended use" policies by leveraging REDCap remotely and performing in-person verification
Verify and update lab contact lists for each core freezer. Track and initiate renewals for core equipment service agreements
Reconcile monthly P-card reports. Monitor and replenish paper supplies for the basement suite and research areas
Organize and facilitate the BNI Monthly Datablitz including confirming speakers with PIs ordering food/drinks sending invitations updating research monitors and coordinating room reservations
Execute annual SmartVue battery replacement
Assist with the Capital Equipment Inventory process as directed
Other projects as time allows
Qualification
Required
High School Diploma or GED required
Experience with MS Office or Google Office
Experience: Minimum of 2-3 years of administrative or operational support experience preferably in a research healthcare or academic setting
Experience with inventory management procurement processes and logistical coordination
Familiarity with environmental monitoring systems (e.g. SmartVue TempTrak) is a plus
Experience with REDCap or similar data management platforms is highly desirable
Skills: Exceptional organizational skills with a strong ability to manage multiple priorities and deadlines
Meticulous attention to detail and accuracy
Excellent written and verbal communication skills
Proficient in Microsoft Office Suite (Word Excel Outlook)
Ability to work independently with minimal supervision and as part of a team
Proactive problem-solver with a strong sense of ownership
Customer-service oriented approach
Ability to learn new systems and processes quickly
Physical Requirements: Ability to walk floors and check equipment
May require occasional lifting of supplies (e.g. paper dry ice containers) or facilitating equipment relocation
Preferred
Bachelor's degree preferred ideally in a scientific business administration or related field. Equivalent experience in a complex research or administrative environment may be considered
Company
Dignity Health
Dignity Health is a healthcare facility that offers physical, mental, and spiritual care.
10001+ employees
H1B Sponsorship
Dignity Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (44)
2024 (55)
2023 (38)
2022 (37)
2021 (33)
2020 (20)
Funding
Current Stage
Late StageTotal Funding
unknown2019-02-01Acquired
Leadership Team
Gena Bravo
President/CEO
Linda Tautz RN, BSN, MBA
Regional Chief Executive Officer
Recent News
2025-10-01
Company data provided by crunchbase