Kiewit · 2 hours ago
Engineering Services Coordination Specialist
Lone Tree, CO
Full-time
Onsite
Mid, Senior Level
$65K/yr - $77K/yr
5+ years expKiewit is a leading construction and engineering company that focuses on maximizing value for clients through collaborative efforts. The Engineering Services Coordination Specialist provides administrative support to engineering groups, ensuring effective planning, execution, and communication across teams.
Building MaterialConstructionIndustrial EngineeringMiningOil and GasTransportation
Responsibilities
Work in partnership with department directors, managers, staff, and other support specialists, providing comprehensive administrative support
Meetings: Work with management to prepare meeting invites, coordinate schedules, facilitate key stakeholder attendance, book conference rooms, arrange catering and necessary on-site support, and assist in compiling support documentation/materials. Anticipate any additional logistical needs and resolve issues proactively to minimize disruption for attendees and leadership
Events: At management’s direction, research, plan, and execute departmental events such as team buildings. Events may be held on or off site
Document Management: Create, edit, and format documents such as reports, memos, presentations, and correspondence. Maintain accurate and up-to-date files and records, both in physical and digital formats. Pull large document packages together and format in Bluebeam PDF Editor. Keep program documents formatted and updated as needed
SmartSheet: Maintain various workspaces, documents, and dashboards in SmartSheet. Extensive knowledge of SmartSheet is required, including formulas, automation, workspaces, reports, dashboards, group permissions, etc
SharePoint & MS Teams: Maintain and organize various MS Teams/SharePoint channels, chats, pages, and folders
Access Management: Manage Active Directory groups and access permissions to ensure appropriate system access across teams. Support onboarding by coordinating account setup, permissions and tool access for new team members
Communication: Serve as a central point of contact for internal and external stakeholders, including employees, clients, and vendors. Answer inquiries, route emails, and ensure effective communication within the department
Data Management and Integrity: Collect, compile, and analyze data relevant to department activities. Prepare reports, presentations, and spreadsheets as requested by department staff or management. Ensure information in systems and shared resources remains accurate, current, and aligned with business needs
Project Coordination: Assist in coordinating departmental projects by tracking progress, updating project schedules, and facilitating communication between team members. This may also include monitoring project timelines and deadlines to ensure timely completion
Financial Support: Support budgeting, cost tracking, and financial documentation for departmental planning. Build out tools and develop processes to facilitate this effort where necessary. Process invoices and purchase orders. Coordinate with the business and finance department as required
Resource Planning: Support resource planning efforts and heat maps. Build and maintain spreadsheets and trackers to support staffing visibility, workload distribution, and resource planning
Process Improvement: Identify gaps or inefficiencies in workflows and opportunities for additional support. Proactively streamline administrative processes and implement efficiency-enhancing measures. Make recommendations for improving departmental operations where appropriate
Confidentiality and Compliance: Handle sensitive and confidential information with utmost discretion. Ensure compliance with organizational policies, procedures, and relevant regulations
Team Collaboration: Collaborate with other administrative staff and department members to foster a positive and productive work environment. Support cross-functional teamwork and contribute to a cohesive team dynamic
Additional responsibilities include but are not limited to:
Review, edit, and/or conduct quality checks of documents and reports
Configure, update, and maintain engineering document management systems and permissions
Create and maintain organizational charts
Manage shared calendars and inboxes as needed
Other duties as assigned
Qualification
Required
5 or more years supporting employees and management
5+ years of experience as an administrative assistant, office coordinator, or project coordinator - requires broad knowledge of operational procedures and tools obtained through work experience
Intermediate or higher computer skills, including Bluebeam, SmartSheet, SharePoint, and MS Office Suite (Word, Excel, PowerPoint, Outlook)
Aptitude for identifying issues, finding solutions, and making independent decisions when necessary
Strong written and verbal communication skills
Detail oriented with strong analytical, organization and time management skills
Ability to perform complicated/complex administrative tasks
Ability to prioritize work, handling numerous/diverse tasks from multiple stakeholders while meeting and exceeding stringent deadlines
Ability to remain flexible when dealing with changing requirements
Ability to problem-solve and make decisions to proactively resolve issues
Ability to work independently and as part of a team
Ability to develop productive working relationships
Ability to identify and utilize the correct tools and systems to support the department(s)
Ability to maintain a high degree of confidentiality and integrity with sensitive information
Regular, reliable attendance
Work productively and meet deadlines timely
Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies
Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required
Preferred
Bachelor's degree is preferred, though not required
Bachelor's degree in business or related field
Software: Bluebeam PDF Editor, Smartsheet, MS Visio, MS Teams, MS Office 365
EDMS such as InEight, SharePoint, and ProjectWise
Knowledge of construction and engineering related terms
Benefits
Top-tier medical, dental and vision plans covering eligible employees and dependents
Voluntary wellness and employee assistance programs
Life insurance
Disability
Retirement plans with matching
Generous paid time off
Company
Kiewit
At Kiewit, the projects we deliver make a difference, and we offer opportunities for you to make one, too.
10001+ employees
H1B Sponsorship
Kiewit has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (18)
2024 (13)
2023 (19)
2022 (23)
2021 (17)
2020 (30)
Funding
Current Stage
Late StageLeadership Team
Nicholas Vacanti
Sponsor
Recent News
Colorado School of Mines
2025-11-12
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