National Police Federation/Fédération de la Police Nationale · 10 hours ago
Legal Administrator (Two Positions Available - one permanent, one 14-month term)
United States
Full-time, Contract
Remote
Entry, Mid Level
$64K/yr - $77K/yr
2+ years expThe National Police Federation is currently hiring two Legal Administrators to join our team. The role involves providing administrative support to the Legal Services team to maximize the efficiency and quality of services provided by the department.
Law EnforcementNon ProfitPublic Safety
Responsibilities
Perform legal clerical duties such as maintain records, accounts, and file management
Triage new legal matters/inquiries, determine the type/nature of the request, determine whether all required information has been provided and liaise with the requestee(s) where further information is required
Summarize new legal matters/inquiries and redirect them to the appropriate in-house legal counsel or paralegal
Proactively provide support to in-house counsel or paralegal
Proactively, communicate with key stakeholders in accordance with standard operating procedures (including NPF Members, NPF Staff, NPF Elected Officials, the NPF executive and NPF retained external counsel)
Liaise with the NPF department of Finance to ensure financial integrity of files
Ensure that all files/inquiries are properly documented and saved
Proactively identify and monitor applicable deadlines and ensure files/inquiries are actioned in a timely fashion
Proactively draft retainer letters and communiques
Maintain and optimize the NPF file management systems and ensure all legal matter/inquiry datapoints are captured by the Legal Department’s file trackers and software
Schedule meetings with staff, members, elected officials, external counsel, etc. Prepare agendas and assemble meeting documentation. Reserve meeting rooms and book necessary travel
Coordinate travel arrangements and complete expense claims in accordance with NPF policies
Review correspondence in relation to the Legal Services Department. Direct correspondence appropriately or respond to the matter personally when appropriate
Draft briefing memos, letters, reports, presentation, minutes, and other documents
Assist with developing and/or maintaining Legal Services standard operating procedures
Assist with data analysis
Assist with developing and/or maintaining Legal Services tools, trackers, and databases
Assist with developing and/or maintaining the NPF’s file management systems
Provide support to NPF staff regarding the use of various systems managed by Legal Services
Assist with creating NPF resource documents
Assist with creating Legal Services presentations
Assist with the onboarding of new legal services employees
Act as software and database administrator as required including making minor technical updates
Qualification
Required
College diploma or certificate in Office Administration, Business Administration, or a related field and some years (minimum 2) of experience in office administration or in a related field OR a high school diploma with several years (3-5) of experience in office administration or in a related field
Minimum one year of experience working in a busy legal environment
Experience managing strict timelines
Experience working with confidential material
Ability to identify and follow strict deadlines
Ability to summarize legal matters to internal lawyers and administrators
Ability to explain/breakdown job responsibilities/tasks to colleagues/new hires
Ability to delegate tasks to new administrators when appropriate
Highly proficient with Microsoft Office productivity tools
High degree of comfort with confidentiality principles
Ability to adapt to changing situations, new ideas, and concepts
Sound judgement and tact
High level of attention to detail
Basic problem-solving capabilities
Ability to multi-task; take the initiative; be proactive; flexible
Ability to communicate with a diverse workforce and facilitate successful performance in a team-based environment
Project Management skills
Travel required 4/year
Must successfully pass a pre-employment criminal record check
Preferred
Bilingualism is an asset
Benefits
Generous Group Benefit package including Health Care Spending and Taxable Spending Accounts.
Defined Benefit Pension Plan matching program of up to 7%.
Professional development opportunities.
Company
National Police Federation/Fédération de la Police Nationale
The National Police Federation (NPF) was certified to represent ~20,000 front-line RCMP members serving across Canada and internationally in the summer of 2019.
51-200 employees
Funding
Current Stage
Growth StageRecent News
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