Aztec Shops, Ltd. · 5 hours ago
Full Time - Human Resources Assistant
San Diego, CA
Full-time
Onsite
Entry Level
$25/hr - $27/hr
1+ years expAztec Shops, Ltd. is seeking a Human Resources Assistant to provide administrative support to their Human Resources Department. The role involves managing HR communications, assisting with employee processes, and maintaining compliance with HR policies and regulations.
Retail
Responsibilities
Responds to all emails received in the general HR email inbox. Sends and responds to emails regarding general office issues
Troubleshoots password and Ultimate Kronos Group (UKG) issues and responds to employees with solutions
Responsible for managing Verizon mobile phones, including billing, troubleshooting, activation and deactivation, device tracking, purchasing, and account verification. Ensures all phones are properly logged, maintained, and recovered upon employee resignation or termination
Responsible for uploading content updates to the Modern Campus website on the HR landing page and ensuring accurate and timely information is available on the HR landing page
Maintains company telephone directories, email distribution lists and emergency lists
Serve as the primary point of contact for all Aztec Shops parking on the main campus, including issuing parking passes, assisting employees with parking-related needs, maintaining all Special Permit (SP) parking areas, and coordinating with Parking and Transportation Services to ensure parking records and access lists are accurate and up to date
Responsible for the employee badge process, ensuring all new hires have a badge on day of hire, ensuring badges are replaced as needed, and ensuring that badges are returned at the end of employment
Assist with completing I-9 forms, occasionally in the absence of the HR Coordinators
Assists Receptionist with monitoring the corporate office board room and ensures proper set up and clean up takes place after company meetings. Posts daily meeting schedules. Conducts periodic cleaning of the corporate boardroom
Creates correspondence, fliers, powerpoints, documents, etc. for Human Resources
Maintains employee personnel files in compliance with all local, state, and federal laws and responds to requests for file copies. Ensures that all corrective action notices are properly logged and filed in a timely manner
Performs clerical tasks such as filing, copying, scanning of HR documents
Responds to employee reference check requests verbally and in writing
Develops and maintains working relationships with customers, coworkers, vendors, student organizations, faculty, staff, and university personnel
Participates in student tabling events such as job fairs and campus wide events such as Explore SDSU and hand out Aztec Shops materials at table to new and prospective students
Must be capable of handling confidential information with a high degree of discretion, professionalism, and adherence to applicable privacy and data protection requirements
Occasionally required to work nontraditional office hours, including nights, weekends, and holidays, to support HR operations during campus events and events held at Snapdragon Stadium
Must comply with and ensure continued, consistent compliance with all company policies, and federal, state, and local laws/regulations including but not limited to: employment, safety, and health
Other duties as assigned
Qualification
Required
High School diploma or General Education Degree (GED) and some college coursework, or equivalent combination of education and experience
Must have at least one year prior Human Resources experience preferably in restaurant, retail, or hospitality environment
Related experience and/or advanced training or any equivalent combination of education and experience may be substituted
Must be computer literate with knowledge of Microsoft Office and Google Workspace products
Proficient in telephone skills and email communication skills
Must be able to use general office machines and multi-line telephone
Strong communication, interpersonal skills, and organizational skills are required
Maintains high level of confidentiality and professionalism when dealing with employee sensitive information
Must be able to read, write and understand English at a highly proficient level
Requires the ability to follow verbal and written instructions, guidelines and objectives
Requires the ability to read and comprehend a variety of informational documentation, procedures and correspondence
Requires the ability to write correspondence with proper format, punctuation, spelling and grammar
Must be able to communicate effectively using electronic media and in written and verbal forms
Requires the ability to effectively communicate with customers, employees and members of the community
Requires the ability to prepare and analyze numerical figures, create and interpret spreadsheets
Must be able to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, percentages and decimals
Requires the ability to apply common-sense understanding to carry out general written or oral instructions
Must be able to multitask, prioritize work and pay attention to detail
Requires good analytical and quantitative skills, and the ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
Must be able to utilize a computer
Requires the ability to use a variety of office machines and equipment
Must have the ability to talk/expressing and/or exchanging ideas and hear/perceiving sounds
Must be able to operate computers, copy/scan machines, fax machines and other general office equipment
Extensive use of computers and monitors is required
Must be able to use body members to sit, move and lift or carry objects or materials weighing up to 20 pounds
Preferred
Bilingual in Spanish is a plus, but not required
Company
Aztec Shops, Ltd.
WHY JOIN AZTEC SHOPS? One of the largest retail and hospitality service providers in San Diego, Aztec Shops Ltd.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase