Danos · 5 hours ago
Executive Administrative Assistant
Carlsbad, NM, US
Full-time
Onsite
Mid Level
3+ years expDanos is a company seeking an Executive Administrative Assistant who will report directly to the Superintendent of Operations. The role involves managing calendars, coordinating travel, and providing comprehensive administrative support while maintaining effective communication with leadership and external partners.
ConsultingEnergyRenewable EnergySolar
Responsibilities
Manage the Superintendent’s calendar, including scheduling, prioritizing, and coordinating meetings and engagements
Coordinate travel arrangements and related logistics
Oversee expense tracking and reporting with a high degree of accuracy and timeliness
Provide comprehensive administrative support to the Superintendent and leadership team as needed
Monitor deadlines and ensure timely completion of requests, deliverables, and action items
Maintain strong communication and collaboration with internal leaders, support staff, and external partners
Build and maintain effective working relationships across Chevron and with external organizations
Utilize digital tools and applications—including Teams, Copilot, Power BI, Outlook, Word, Excel, and PowerPoint—to complete tasks efficiently, while maintaining a growth mindset toward learning new technologies and Chevron IT systems
Coordinate office moves and manage on‑boarding and off‑boarding activities for employees
Organize meeting logistics such as scheduling, catering, conference/video call setup, room preparation, and visitor badge processing
Maintain appropriate PPE inventory levels and serve as the primary contact for uniform rentals and winter‑weather PPE procurement
Provide local support for payroll and vehicle fleet management, including weekly checks of spares and pool vehicles, coordinating maintenance with local shops, tracking fleet activity, and managing spare keys
Execute procurement activities, including purchase card transactions, GEP SMART service requisitions, invoice processing, and land‑use payments
Maintain proper record storage and ensure compliance with record retention requirements; travel to field offices and the Hobbs office as needed to provide backup support for other office assistants
Manage SharePoint sites, central repositories, distribution lists, and communication channels to ensure information is organized and accessible
Qualification
Required
Minimum of three years of secretarial or administrative support experience
High school diploma or equivalent required
Proficiency in the Microsoft Office Suite, with strong skills in Outlook, Word, Excel, and PowerPoint
Demonstrated growth mindset and willingness to learn new digital tools, software platforms, and Chevron IT applications
Valid driver's license
Exceptional organizational and communication skills
Strong ability to prioritize tasks, manage deadlines, and consistently produce high‑quality work
Proven professionalism, discretion, and the ability to influence and support others effectively
Ability to build strong, collaborative relationships with team members and stakeholders
Self‑directed, highly dependable, and capable of working independently with minimal supervision
Must be able to meet all conditional job offer requirements including background, drug test (hair follicle), agility and fit for duty
Company
Danos
Danos is an energy service provider company that offers construction, power generation, and renewable services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Hank Danos
CEO
Paul Danos
Chief Executive Officer
Recent News
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2025-12-03
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