ePosterBoards, LLC. · 18 hours ago
Research Presentation Coordinator
Boston, MA
Contract
Onsite
Mid Level
$48K/yr - $50K/yr
3+ years expePosterBoards LLC is seeking a Research Presentation Coordinator to support event planning and presenter activities. The role involves managing presenter files, providing technical support, and assisting with event logistics to ensure successful presentations at various events.
HardwareService IndustrySoftware
Responsibilities
Poster Review for file formatting
Complete the research presentation file sorting organization tasks
Trouble shoot poster submissions files that require more attention
Assist with communicating with presenters as needed
Build out event kiosk menus
Maintain an updated and organized presenter list
As needed assist with modifying poster designs
Setup the Sharefile folder structure based on the event type and keep folders up to date with all new received files from presenters & organizers
Engage and provide support for presenter technical support and formatting questions via email, chat and phone support
Assist with the custom board signage creation for events
Pre-load tablet devices with poster files and/or folders
Test out poster files on ePosterBoards computers to verify functionality
Proactively look for new opportunities to better train presenters & attendees on using the platforms
Before and after, as needed assist equipment manager with hardware packing and un-packing to assure all equipment is secure and maintained
Assist the event manager with the equipment offloading/ setup, technical troubleshooting and presenter support at assigned ePosterBoards events
As requested, assist with the pickup/drop-off and safe delivery of ePosterBoards event equipment & cases
As requested, assist with the load-in/load-out of the ePosterBoards equipment to/from the company warehouse
At assigned events, participate in the setup/breakdown with on-site crew and verify that all equipment has been handled correctly
Ensure that ePosterBoards equipment has been properly setup, cases are store, power has been distributed properly and help desk is setup
Participate in setting up the ePosterBoards help desk, implementing the tech tasks and troubleshooting any internet/power issues
Actively participate, via leading-by-example, in the event setup and breakdown; and remain on-site during each venue to provide technical support and troubleshoot any technical issues
Setup desktop notifications and custom help desk signage for assigned events
Assist the ePoster presenters to successfully upload, trouble-shoot and optimize their poster presentations during the onsite presenter check-in periods
Assist with the processing of ePoster presentations and virtual platforms
Provide technical and moderation support for assigned ePosterBoards virtual events
Assist with providing continuous technical support for presenters and organizers while onsite at events
Maintain the event & operations standards that have been set by the ePosterBoards owners
Design upload submission portals and forms
Program event notifications on ePosterBoards tablets
Process online web gallery site requests and build out sites
As needed, provide support with oversight for abstract submission sites
Maintain remote desktop software on ePB computers
Process any help desk ticket request on Happyfox and Purechat
Schedule and provide support during virtual platform presenter/judge test sessions
Assist with inventory audits and maintenance of equipment inventory tracker
Troubleshoot computers with hardware/software issues
Process tablet software maintenance updates
Qualification
Required
Education: Bachelor's degree in Science, Technology, Hospitality, or a related field
Experience: Minimum of 3 years of professional full-time work experience
Operational Skills: Must be able to lift 40-50lbs and comfortable handling AV related equipment
Technical Skills: Proficiency with both Mac and PC platforms, Microsoft Office Suite, presentation software, web design platforms, Adobe Creative Suite, and virtual conferencing tools
Schedule Flexibility: Willingness to work varied hours, including evenings, weekends, and occasional travel
Professional Attributes: Strong communication, organizational, and technical skills; proactive, self-motivated, and adaptable with the ability to work independently and in a team environment
Company
ePosterBoards, LLC.
Our Goal is to Revolutionize the Communication of Science To Facilitate Knowledge and Enhance Discovery! ePosterBoards, LLC.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase