State of Florida · 1 day ago
PURCHASING AGENT - 55007450
West Palm Beach, FL
Full-time
Onsite
New Grad, Entry Level
$39K/yr - $51K/yrThe State of Florida's Department of Transportation is seeking a Purchasing Agent to handle the procurement of goods and services. The role involves managing purchase orders, invoices, and ensuring compliance with purchasing regulations while contributing to the agency's mission of improving Florida's transportation system.
Government Administration
No H1B
U.S. Citizen Only
Responsibilities
Acquire commodities and contractual services under bid threshold through informal quote, proposal, and single source processes through the state’s eProcurement system MyFloridaMarketPlace (MFMP) and financial management service (FMS)
Acts as a P-Card "Card Holder" for the unit and acts as "Requestor" on the State E-Procurement System Program and Financial Management Service (FMS)
This position has financial disclosure responsibility in accordance with Section 112.3145, Florida Statutes
Inputs into systems on a daily basis or as necessary to achieve compliance with purchasing rules and procedures
Obtains competitive quotes/proposals as requested, either by telephone or in writing
Receives records and unpacks a variety of store items
Checks incoming materials for quantity and quality against purchase orders and/or invoices and places them in proper storage area
Prepares, reviews and processes purchase orders/direct orders using Ariba system and/or Purchasing Card
Responsible for the timely and accurate processing of vendor invoices and warrants for the payment of services rendered
Prepares and processes fiscal paperwork, i.e., Utility Invoice Transmittals, Contract Invoice Transmittals, Requisitions, Local Purchase Orders, travel forms, Individual Reimbursement Vouchers according to established procedures
Receives and submits invoices for payments meeting state determined purchasing guideline
Prepares travel documents and travel reimbursements
Provide support in the annual inventory process by locating and scanning assigned property and equipment
Acts as Training Coordinator responsible for gathering, organizing, in putting and disseminating training information for/to staff
Assists Leadership in the development of staff annual training plan
Responsible for maintenance of plans folders and timely update of staff training information
Updates and distributes tracking tools for monitoring mandatory and position required training
Performs front desk receptionist coverage or any other area to promote and enhance the production level of administration overall; including communication/switchboard, security, customer service, information dissemination, administrative reports and other administrative support tasks as identified by the Office Operations Manager
Reviews and distributes mail
Coordinates, schedules, and sets up conferences and meetings for the Office/Section
Uses a variety of software applications, databases, and office equipment to accomplish assigned tasks
Resolves complaints generated during performance of contract or purchase order
Confers with personnel, users and vendors to discuss defective or unacceptable goods or services and determines corrective action
Coordinating with supervisors and on-call personnel to create detailed calendar year schedule
Creates, posts, and makes revisions to on-call schedules, memorandum, etc
Requests new On-Call Assignments, submitting related paperwork to District Secretary's office for review and signature then routing to District HR office for processing
Qualification
Required
Possess a High School Diploma or Certificate of High School Equivalency
Knowledge of budget management and/or procurement of goods and services
Knowledge of record and file management
Skill in reading, understanding and applying applicable rules, regulations, policies and procedures
Ability to listen to and understand the needs of both internal and external customers
Ability to plan, coordinate, complete and track the status of assignments
Ability to follow oral and written instructions
Ability to communicate effectively orally and in writing
Ability to establish and maintain effective working relationships with others
Ability to collect information/data and review for accuracy and completeness
Ability to use office equipment, Microsoft software applications, and databases
Benefits
Health insurance (over 90% employer paid)
$25,000 life insurance policy (100% employer paid)
Dental, vision and supplemental insurances
State of Florida retirement package
10 paid holidays a year
Generous vacation and sick leave
Career advancement opportunities
Tuition waiver for public college courses
A variety of training opportunities
Employee Assistance Program (EAP)
Company
State of Florida
The State of Florida is an online telephone and email directory for state government agencies and employees in Florida.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Richard Herstein, MD, MHA, MBA
Chief Hospital Administrator (CEO) and Chief Medical Officer (CMO)
Jimmy Patronis
Chief Financial Officer
Recent News
St Pete Catalyst
2026-01-25
St Pete Catalyst
2026-01-14
2026-01-14
Company data provided by crunchbase