City Building Engineering Services (CBES-US) · 3 hours ago
Business Support Unit Administrator
Greater Boston
Full-time
Hybrid
Entry Level
1+ years expCity Building Engineering Services (CBES) is a leading integrated professional services firm supporting technical requirements and sustainable solutions for the retail and related industries. They are seeking an outgoing and dynamic Administrative Assistant to provide a wide range of office support services, including administration of fleet management and coordination of travel for the company.
Construction
Responsibilities
Assist in administration of Enterprise Fleet Management, including system changes and maintenance reporting (City & CBES)
Assist in GEOTAB administration (City & CBES)
Visit off-site vehicle storage monthly for asset inventory, vehicle maintenance, vehicle condition and track on vehicle spreadsheet
Coordinate vehicle maintenance, body work, etc. as needed (City & CBES)
Maintain EZPASS and SUNPASS accounts for all fleet vehicles, including adding/deleting vehicles (City & CBES)
Assist in administration of WEX gas card account (City & CBES)
Create and maintain asset tracker for all company vehicles and assets (City & CBES)
Coordinate quarterly emails to field for vehicle inspections and track all responses (City & CBES)
Coordinate all travel for the company including booking flights, hotels and rental cars. Call hotels for CC authorizations and confirm payments have been received
Work with Business Support Lead to order orders for uniforms, business cards, office supplies, IT orders, Safety orders, Tool orders, etc
Assist lead with organizing and coordinating of uniforms for field teams (City & CBES)
Assist team with Inventory as needed (marketing giveaways, PPE, Safety items)
Assist Lead with completing CC authorizations and receipts for CC statement
Support on weekly shipments in the office and shipment tracker
Work with team to create Microsoft forms surveys as needed
Update Intranet as needed for the Team and other departments
Complete Purchase Order requisitions for City FM business
Qualification
Required
Must be able to travel to office at least 2-3 days per week as needed
1-3 years of experience in an administrative role with demonstrated front-line responsibilities
Comfort with a fast-paced, constantly evolving work environment, and able to work outside of normal working hours
A positive, can-do attitude
Ability to work remotely with little supervision
Ability to work as a team and independently
Ability to communicate clearly and concisely by email, phone, and in person
Excellent customer service skills
Outstanding organizational skills and ability to multi-task
Microsoft Office (Outlook, Word, Excel and PowerPoint)
Preferred
Bachelor's degree preferred, not required
Benefits
28 days of PTO
401(k) with immediate vesting and company match
Company
City Building Engineering Services (CBES-US)
City Building Engineering Services (CBES) US is a leading integrated professional services firm supporting technical requirements and sustainable solutions for the retail and related industries in North America.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Marcy Mooney
Talent Acquisition Partner
Company data provided by crunchbase